Assistant Corporate Secretary

Primary Duties & Responsibilities

Assistant Corporate Secretary Responsibilities


* Lead the end-to-end coordination of Board of Directors and Committee meetings, including scheduling, agendas, and materials


* Partner with the General Counsel and Legal team to prepare, review, and distribute board books and supporting materials


* Coordinate the drafting, review, and maintenance of Board and Committee minutes, resolutions, and official corporate records


* Manage the Board calendar and governance cadence, ensuring alignment across executives and directors


* Track Board action items, approvals, and key decisions to ensure timely follow-up and execution


* Support proxy statement preparation and governance disclosures in coordination with Legal and Finance


* Maintain corporate records and governance documentation with a high degree of accuracy and organization


* Serve as a primary point of contact for Board members, ensuring a seamless and professional experience


* Coordinate logistics for Board meetings, offsites, and director engagements, including travel and related arrangements


* Ensure effective coordination across Legal, Finance, and executive leadership on governance-related matters

Support for the General Counsel


* Manage the General Counsel's calendar, including prioritization, scheduling, and alignment with key stakeholders


* Prepare and process expense reports and coordinate travel arrangements


* Assist with preparation of materials and coordination for executive and Board interactions, ensuring follow-through on key priorities

Required Qualifications


* 10-15+ years of relevant experience, including Assistant Corporate Secretary, executive support, or similar senior administrative roles


* Significant experience working with Board of Directors and corporate governance processes, preferably in a public company environment


* Strong understanding of corporate governance practices, ideally in a public company environment


* Demonstrated ability to support senior executives in a fast-paced, high-stakes environment


* Exceptional organizational skills with the ability to manage complex workflows and competing priorities


* High level of discretion and experience handling confidential information


* Strong written communication skills, including experience preparing executive- or board-level materials

Preferred Qualifications


* Experience working closely with a General Counsel or Corporate Secretary


* Exposure to proxy statements, SEC processes, or governance disclosures


* Paralegal background or certification (a plus)


* Experience in a fast-paced, complex organization

Key Attributes for Success


* Strong judgment and ability to operate with minimal direction


* Detail-oriented without losing sight of the bigger picture


* Ability to balance structure (governance) with flexibility (executive support)


* Professi...