Sr. Administrative Partner

Your Job

Koch Capabilities is seeking to hire a Sr.

Administrative Partner to provide support across various business capabilities.

This role serves as a trusted partner who works closely with leaders throughout the organization, helping them operate effectively, stay focused on priorities, and navigate day-to-day complexities.

The position involves extensive interaction with stakeholders across the enterprise and requires clear, thoughtful communication, strong judgment, and professionalism.

The successful candidate is detail-oriented, exercises discretion, works independently with minimal supervision, and brings a strong customer and compliance mindset.

Our Team

The Koch Admin Partner Capability is a leveraged administrative team that creates value by partnering with leaders and teams to provide proactive, elevated, and agile support, enabling them to focus on their core business.

As an extension of the business, we strive to proactively anticipate needs to minimize opportunity cost and maximize support capabilities to deliver excellent solutions that enable value creation while serving as a utility player to foster self-actualization and business transformation.

As a team, we encourage collaboration, knowledge sharing and mutual learning to create an inclusive environment and speed to value.

What You Will Do



* Managing complex calendars and meeting logistics using Microsoft 365 tools to enable leader effectiveness, focus, and priority alignment


* Serving as a primary point of contact and problem solver for supported leaders, coordinating with IT, AV, Facilities, and Campus Experience partners to resolve issues and enable smooth day-to-day operations


* Reconciling purchasing card statements and preparing expense reports, including review and coordination for timely approval


* Coordinating domestic and international travel arrangements, including visa requirements and passport renewals as needed


* Performing a broad range of administrative responsibilities, including onboarding and offboarding support, supply and equipment ordering, mail distribution and shipments, event planning and coordination (room scheduling, catering, visitor management), and collaboration with Administrative Partners across the enterprise


* Creating and managing internal team processes, including maintaining email distribution lists, drafting communications, coordinating milestones, and supporting consistent execution of organizational initiatives


* Providing strategic thought partnership to leaders by identifying opportunities to improve processes, increase operational efficiency, and support execution of those improvements

Who You Are (Basic Qualifications)



* Experience using Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel) to improve efficiency, consistency, and scalability


* Experience planning and executing events and managing projects


* Experience in organization, multi-tasking, and creating pr...