Office Assistant

Office Assistant

Location: Novi Sad, Serbia

Employment Type: Fixed-term contract via a third-party agency

This position is offered through a third-party employment agency and is a fixed-term assignment with a planned duration of approximately 1.5 years.

About Schneider Electric

Schneider Electric is a global leader in energy management and automation, driving digital transformation by integrating world-leading process and energy technologies.

With a strong focus on sustainability, innovation, and people development, Schneider Electric provides a dynamic and inclusive work environment where employees are encouraged to grow, learn, and make an impact.

Job Description

We are looking for a proactive, adaptable, and well-organized Office Assistant who enjoys working in a dynamic environment, is eager to learn, and can easily adjust to changing priorities while maintaining a high level of professionalism and attention to detail.

Key Responsibilities:


* Providing comprehensive administrative and organizational support to management in daily business activities



* Supporting planning and coordination of office operations, ensuring smooth and efficient workflow in a dynamic, fast-paced environment



* Organizing, coordinating, and supporting internal and external meetings, including scheduling, invitations, meeting room setup, logistics



* Planning and coordinating business travel and related logistics



* Managing visitor coordination end-to-end, ensuring a positive and well-organized experience from arrival to departure, including communication and information exchange



* Handling business correspondence in Serbian and English



* Organizing business meetings, lunches, and related coordination activities



* Coordinating accommodation, transportation, and other logistics for clients and business partners



* Ensuring timely and accurate information flow between employees, clients, and business partners



* Supporting the planning and organization of corporate events and business-related gatherings

Requirements


* University degree (Bachelor's or higher) - all fields considered



* Minimum 2 year of experience in a similar administrative or office support role



* Excellent proficiency in English, both written and verbal



* Strong planning and organizational skills



* Ability to work efficiently in a dynamic and fast-changing environment



* Proficiency in MS Office package (Excel, Word, PowerPoint, Outlook)

Competencies


* Strong organizational and time-management skills



* Excellent communication skills



* Team-oriented mindset



* Proactive, flexible, and willing-to-learn attitude

What's in it for you:


* Working in pleasant environment and being a part of highly talented, professional, and friendly team



* Private health insurance & life insurance



* Flexible working hours with a requirement of at least 4 working days per week on-site

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