Administrative Assistant Iii (department Of Facilities Management) 2650 S. California Ave.

Job Summary
Perform specialized and complex administrative work within an office, which may include a wide range of duties.

Handle a variety of situations and contingencies that may arise.

Assist in the coordination of various units or activities of the Department/Bureau.

Assume primary ownership of key elements of administrative operations and support activities.

Demonstrate expertise and comprehensive knowledge of various aspects of support operations within its parameters.

Answer administrative questions and address unconventional issues.

Minimum Qualifications:


* Possession of a High School Diploma or General Education Development (GED) Certificate is required, and


* Two (2) years of administrative, clerical, or operations or directly related experience is required, or


* An equivalent combination of education and/or experience is required.

Candidates who are contacted will be required to produce original required documents (e.g., current driver's license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being extended an offer, in writing, by the Bureau Chief of BHR (or designee).

Candidates will be notified of how to submit required documents.



*Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by the World Education Services (WES), Educational Credential Evaluators (ECE) or a National Association of Credential Evaluation (NACES) member organization.

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS



* Ability to work with administrative, supervisory, technical, and professional personnel in the coordination and delivery of services as provided.


* Advanced knowledge of specific organizational policies and procedures to answer moderately complex administrative questions and identify solutions that are often unconventional.


* Ability to make sound decisions and carry out programs affecting one's own work and the work of others in a
changing work environment.


* Skill in the application of basic organizational or bookkeeping principles and methods relative to maintaining important financial, statistical, or other records as required, and skill in Microsoft Office Suite and other software applications.


* Ability to guide team members in providing general support for the unit's objectives.


* Skill in performing moderately complex administrative and customer service tasks to identify new approaches to improve efficiencies.


* Ability to collaborate with team members and entry-level management to provide moderately complex customer service requests and create effective relationships with others.


* Ability to support peers and lower-level team members by providing basic to complex administrative and clerical support for the unit's objectives.

Physical Requirements:
Sedentary Work involves exerting up to 10 pounds...