Sponsored Account Analyst

Job Description

The Office of Sponsored Accounting and Cost Analysis (OSACA) aids faculty and staff in managing the financial post award aspects of external research funding, in addition to overseeing the sponsored rate development process for the university.

The Sponsored Account Analyst position is responsible for managing the financial administration of grants and contracts from award setup through award closeout and ensures compliance with all Federal, State, University and sponsor policies, procedures, and guidelines.

 This position works closely with the Office of Sponsored Programs, as well as other financial and administrative units across campus and throughout the University.  It provides efficient and effective research administration services to the Stevens Institute of Technology community.

Essential Job Duties:


* Approve all sponsored transactions in accordance with the award terms/conditions, uniform guidance, and institutional policy.

Transactions include, but are not limited to, P-card purchases, procurements, payroll, assistantships, sub-awards, travel, etc.

Approval includes verification of available budget, correct object codes and allowability on sponsored funding.


* Prepare and submit invoices.

Monitor and track outstanding payments.


* Prepare and submit interim and final financial reports for sponsors, including cost share reports.

Preparation of sponsor financial reports includes analysis of budgets, expenditures, encumbrances, and receivables. 


* Process journal entry transactions such as cost transfers, transfer of funds, and write offs.


* Verify accuracy of award setup, modifications, and budget information in, including funding source, rates, and billing information requirements. 


* Complete analysis to resolve accounting issues including project over runs and accelerated spending.


* Track, manage, and validate cost share commitments are being met.


* Prepare awards for closeout in accordance with the sponsor terms and conditions.


* Manage outstanding AR and complete cash application for sponsored receivables.


* Provide training and guidance on compliance related matters to the research community.


* Provide support for various audit activities involving sponsored awards.


* Work on special projects as requested by Director and perform other related duties as assigned.

Other Job Duties:

Promote the University’s commitment to customer service by:


* Build effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed.


* Ensuring optimum service to all internal and external partners in response to all requests for service and information.


* Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles.


* Utilize Artificial Intelligence (AI) tools to create efficiencies in job responsibilities

Required Qualifications...