Coordinator, Philanthropic Engagement

Position: Coordinator, Philanthropic Engagement

Department: Philanthropy

FLSA Grade: Non-Exempt, Full-Time

Pay Range: $28-$32 hourly

Position Summary:

The Coordinator, Philanthropic Engagement, reports to the Director of Philanthropic Engagement and provides integral administrative and planning support to the Philanthropic Engagement (formerly Major Gifts) team.

The Coordinator works closely with a dynamic and experienced team of fundraisers, contributing to an annual team revenue of $9.35M .

This Coordinator will collaborate across teams, manage and execute all donor communications, and strategically organize and manage all aspects of the Tessitura database on behalf of the Philanthropic Engagement team.

The Coordinator will maintain effective methods to document and communicate information on fundraising progress to meet budget goals and deadlines and participate in development strategic planning and implementation as required.

The Coordinator will be responsible for coordinating and tracking annual, special project, campaign solicitations and stewardship activities for major gifts ($25,000+) to the LA Phil .

They will provide administrative support as required to the Philanthropic Engagement team, including the Senior Director of Philanthropy.

This position will work collaboratively with members of the LA Phil's Philanthropy team to support a wide range of fund-raising activities, support for programs and future strategic goals and initiatives of the organization.

Position Elements:


* Collaborate and provide administrative and program support to the Philanthropic Engagement team, including the Director of Philanthropic Engagement and Senior/ Philanthropic Engagement Officers.


* Provide administrative support to the Senior Director, Philanthropy, partnering closely on scheduling and calendar management, managing donor correspondence, maintaining accurate Tessitura records, and overseeing expense reporting to support efficient and effective fundraising.


* Use Tessitura database tools/analytics to maintain detailed prospect management and solicitation strategies for all prospects under management.

Track and report on all stages of the fundraising process.

Update and distribute documents as needed.


* Coordinate prospect management information with Research and Philanthropy Operations team to ensure accurate record keeping and report on variances to revenue and timing.


* Collaborate with frontline fundraisers, research and Philanthropy Operations colleagues, and other key staff to ensure that fundraising plans are updated and accurate for all donors and prospects under management.


* Maintain Tessitura database best practices; make recommendations for efficiency and improvement.


* Coordinate stewardship process for the Philanthropic Engagement team to ensure accuracy of donor recognition; this includes digital and in-print recognition ( Performances magazine), coordinate with Marketing Department and Stew...