Graduate Academic Advisor, Mechanical Engineering

Job Description

Under the supervision of the Mechanical Engineering (ME) Manager for Student Success and ME Associate Department Chair for Graduate Studies, the Graduate Academic Advisor position will provide academic advising for graduate students majoring in mechanical engineering programs and assist with related academic administrative matters.

Essential Duties and Responsibilities

• Advise prospective and current graduate students in the Department of Mechanical Engineering about academic program requirements and provide timely guidance on choosing and completing a program or concentration.

• Assist students with formulating program-specific study plans, verifying progress towards degree requirements and discuss course options based on focus area.

• Maintain records of student advising sessions and interactions including appointments held and appropriate notes/records on academic progress to ensure advising continuity.

• Maintain accurate database of graduate student records.

• Enter, evaluate, and audit student data in Workday Student to ensure students are progressing through their academic programs in a timely manner and to certify completion of course and non-course requirements for graduation.

• Work with students on academic probation to identify and address factors affecting their academic performance.

• Organize new and current graduate student information sessions, new graduate student orientation events, along with social and professional events for Mechanical Engineering graduate students.

• Advise current graduate students on on-campus course, web, international and non-course opportunities to enhance professional skills, competencies and career readiness.

• Serve as primary point of contact to the department chair, associate department chair, faculty advisors, department staff and current students in mechanical engineering regarding graduate school policies and procedures from admission to graduation.

• Collect and analyze student census data from registrar’s office and Workday for evaluation and assessment of the graduate program, including creating dashboards of key student metrics.

• Manage responses to inquiries from prospective students about mechanical engineering graduate programs and Stevens, in general.

• Coordinate communications to graduate students regarding departmental, school, and Institute policies and procedures as it relates to program requirements and the graduation process and coordinate mandatory advisement sessions.

• Interface with ISSS for consultation to ensure that international students maintain full-time student status at the Institute in order to comply with rules and regulations of the US Immigration and Naturalization Service.

• Attend Mechanical Engineering Graduate Committee meetings and follow through with the action items.

Qualifications

• Required Education: Bachelor’s degree

• Required Experience: Minimum of 2 years of experience in aca...