Temporary Sales Administrative Assistant

About Us

The Hyatt Regency on the Hudson located in downtown Jersey City sits on a beautiful pier overlooking the New York City Skyline.

Our hotel is one of the oldest in the area and has great guest stories and experiences to share.

We are located in the business district of Jersey City; home to residents and many businesses.

Hop on the Hudson Bergen Light Rail located 1 block away for a quick trip to our local Newport Center Mall, home of a variety of Brand Name Stores such as JC Penny, Macys and Kohls, AMC Movie Theatre and a huge selection of food court attractions.

Come and be part of our team, at the Hyatt Regency we embrace our associates with the help of our company culture, HEI Loves.

With HEI Loves we offer amazing benefits to our team and they get better and better each year.

HEI appreciates and supports our individuality and once you join our team; you become apart of our family and we become apart of yours.

Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information.

You may be the perfect candidate for this or for other roles within our organization!

We value U.S.

military experience and invite all qualified military candidates to apply.

Overview

Assist the Sales Team in the administrative functions required for effective hotel sales and management.

Essential Duties and Responsibilities


* Act as Liaison between Sales Manager(s) and clients in Sales Manager's absence.

Take booking inquiry information via phone and prepare proper paperwork.


* Uses various computer word processing and other software packages to enter data, produce contracts, correspondence, forms, memorandum, and other documents.


* Answer telephone and respond to caller inquiries speaking in a clear and pleasant manner.

Exercise decision making skills to direct caller's request.

Accurately record messages for staff and distribute the written messages to the staff members in a timely manner.


* Distribute documents to appropriate persons and locations to ensure prompt processing of time sensitive information by hotel and supplier staff.

Transport documents weighing up to 10 pounds to offices, mailrooms, and other locations throughout the hotel building.

Retrieve documents from and place documents into proper receptacles located up to 6 feet high, such as mailboxes, file cabinets, etc.


* Handle individual reservations for VIP clients.

Ensure that all arrangements, including upgrades, are handled properly, coordinating with other departments through oral and written instruction.


* Organize, file, and retrieve documents in appropriate binders in order to maintain essential records used in the department operation.


* Comply with attendance rules and be available to work on a regular basis.
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