Executive Administrative Assistant

Become an integral part of Commercial & Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.

Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Commercial & Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output.

Your daily routine also includes interaction with various executive level internal clients across the lines of businesses.

You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job Responsibilities


* Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes includinglogisticssuch as conference rooms, events, and catering, etc.


* Arrange and maintain complex travel plans and itineraries for domestic and international travel


* Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur


* Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.


* Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service


* Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed


* Maintain confidential data, enforce internal controls, andcomply withpolicies and procedures

Required qualifications, capabilities, and skills


* At least 3 years of administrative support experience in a fast paced environment.


* Effective travel planning skills and knowledge


* Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented


* Effective interpersonal skills and excellent communication - confident, organized, and clear.


* Demonstrate solid judgment, decision making andproblem solvingskills


* Fluent in Microsoft Office,PitchProand Adapts easily to process changes and learnsnew technologiesquickly


* Serviceorientedand able to greet clients, distribute packages, restock pantry items, and other floor duties asrequired.


* Commitment to customer service and collaborate effectively in a team-oriented environment


* Collaborate effectively with colleagues and team members,assistingwith projects and tasks as needed


* Strong ...