Engineering Administrative Assistant

Your Job

Georgia-Pacific is now hiring a detail oriented, resourceful, critical thinker for an Engineering Administrative Assistant role supporting our Containerboard paper mill operations in Toledo, OR!

Our Team

Georgia-Pacific Toledo is a producer of brown paper used to make cardboard and is a leader in recycling in the Northwest.

The Toledo Mill is located within a 10-minute drive to the Pacific Ocean.

Many outdoor activities are available near the mill including fishing, hiking, mountain biking, kayaking, and boating.

What You Will Do

Administrative Support



* Provide general administrative support for the Engineering department (filing, ordering office supplies, and day-to-day office coordination).


* Handle equipment ordering and other procurement tasks as needed.

Project Coordination & Reporting


* Maintain accurate data entry and support project documentation, tracking, and reporting across systems.


* Maintain key tracking tools and systems (e.g., project, financial, and contractor reporting) and ensure timely updates.


* Coordinate contractor schedules and related project updates to ensure accuracy and visibility.

Communication & Point of Contact


* Serve as a central point of contact for Engineering; help remove barriers and support cross-functional communication.


* Manage daily communications for Engineering teams and leadership to keep stakeholders informed.

Onboarding & Access


* Support onboarding of new employees, including equipment ordering, system access setup, and overall onboarding coordination.

Meetings, Calendar & Event Logistics


* Manage calendars and meeting scheduling for Engineering leadership and teams.


* Coordinate logistics for meetings, visitors, events, and outage support (including PPE, materials, and scheduling).

Who You Are (Basic Qualifications)


* Experience in an administrative or clerical position


* Experience using Microsoft Office Suite [Microsoft Word (creating documents), Excel (creating spreadsheets and utilizing formulas) and Outlook (scheduling meetings and creating, sending, responding to email)]


* Willing and able to work in manufacturing, adhering to safety standards and wearing required personal protective clothing.

What Will Put You Ahead
• Experience in a manufacturing, design engineering and/or construction environments
• Experience with CMMS systems, project portfolio management software or construction management software
• Strong skills in Excel and Outlook
• Experience supporting leadership with calendar management, meeting coordination, and cross-functional communication
• Experience with onboarding coordination and systems access setup for new employees
• Familiarity with project tracking tools such as EcoSys, SharePoint, Tableau, or similar systems
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders

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