Assistant Director of Finance

JOB OVERVIEW:

Assists in oversight of the accounting operation under the guidance of the Complex Director of Finance.  Ensures all functions are being performed accurately, on a timely basis and according to hotel standards.

DUTIES AND RESPONSIBILITIES:


* Assist in the management of day-to-day operations and assignments of accounting staff, plan and organize work, communicate goals, and schedule/assign work.  Advise staff of formal policies and procedures, identifying options and resolving issues.  Alert management of potentially serious issues.


* Promote teamwork and quality service through daily communication and coordination with other departments.  Key departmental contacts include hotel department heads in all departments, Executive Committee members, and Regional Hotel Finance to obtain/provide information.


* Assist in managing revenues received and dispersed including accounts receivable, accounts payable, and payroll, audit, General Ledger reporting, and cash handling functions for the hotel. Implement and maintain acceptable accounting practices and procedures as required by company policy and procedures, generally accepted accounting practices, and as effected by local conditions.


* Work with Complex Director of Finance and the BCS team in preparing month end journal entries, producing and reviewing month end reporting.  Assist in the preparation of month end financial evaluations for IHG and hotel ownership.


* Prepare financial analyses of hotel operations including variance explanation and make recommendations to ensure the achievement of business goals. 


* Develop and implement financial control procedures and systems; maintain documents for audits of hotel accounts; ensure compliance with IHG compliance standards, government regulations, federal, state and local laws.


* Respond quickly to guest requests in a friendly manner. Follow up to ensure guest satisfaction.


* Work with other management personnel to establish and implement hotel service standards to achieve maximum profitability and efficiency.


* Assists with the distribution of forecast information as an up-to-date management tool for operating departments


* Troubleshoots accounting problems as required


* Interact with outside contacts:
+ Guests – to provide service, send bills and collect payment
+ Vendors – to pay bills or discuss pricing or billing issues; to ensure proof of insurance
+ Hotel legal counsel – to obtain legal advice as needed
+ Auditors, both internal and external, as required
+ Offsite accounting staff – to coordinate financial/accounting information, budget preparation, clarify issues and resolve problems.
+ Regulatory agencies – regarding compliance matters
+ Other contacts as needed (Professional organizations, community groups) 


* May assist with other duties as assigned including assisting staff with ...