Deputy Manager - Project Administration

Project Co-ordination


* Provide endtoend administrative support across the project lifecycle


* Assist Project Associates with scheduling, documentation, and task followup

Documentation & Record Management


* Maintain accurate and compliant project documentation in approved repositories such as SharePoint, DMS, Aconex (etc) and ensure consistent application of PMO standards for document control

Reporting & Analytics


* Prepare timely and accurate project reports including STO status updates, committed cost summaries, and billing/invoicing reports


* Run and distribute operational reports including billing backlog, orders without WBS, sales order items without PO, Concur error reports and SGV project reports


* Run version control program on project changes as requested.

•Document control support for project managers (SharePoint DMS or Aconex).

Stakeholder & Communication Support


* Liaise with internal teams to resolve issues and help ensure seamless project execution


* Coordinate operational needs such as Field Service Representative support

General


* Create new projects and required structures in SAP


* Generate and validate project invoices and upload to customer portals where applicable


* Confirm customer acceptance of invoices; Prepare and manage all delivery documentation


* Create deliveries at close (end) of project and complete all readinesstoclose activities


* Request project closure from the Project Controller and execute version control processes on project changes (as requested)

Competencies and skills



* Strong communication skills with a customer service orientation


* Advanced proficiency in MS Excel with knowledge of ERP systems (SAP preferred)


* Strong attention to detail with excellent organisational skills


* Ability to collaborate with multiple stakeholders with a curious and questioning mindset


* Ability to operate and work with remote and international teams


* Proficient in English (written and spoken)

Let us learn about you! Apply today.

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