Site Budget & Pay Specialist (level dependent on experience)

Job Summary: This position oversees and coordinates the financial site related aspects of clinical trials and works closely with the study team as well as with site staff responsible for administrative and financial aspects.

The Site Budget and Payment Specialist manages the site payment process by developing master site templates, working with sponsors to determine negotiation parameters and expectations as well as negotiating site budgets and administering payments for assigned clinical trials.

What You'll Do


* May assist Business Development Operations and Clinical Trial Operations Management with the development of site budgets for Requests for Proposals (RFPs)


* Assist in preparation of overall site budget templates and payment schedules for awarded global trials in consultation with Director, Clinical Project Management & Site Budget/Payment Services or Clinical Project Managers


* Manage budget review and negotiation during site start-up for assigned trials


* Manage budget review and re-negotiation for trial changes and protocol amendments


* Collaborate with Clinical Systems to set up and manage the site payment process in the appropriate system (e.g., Medidata CTMS)


* Oversee study-level and site-level payments to ensure accuracy and timeliness


* Review and verify applicable data reports for processing of trial subject milestone payments, per scope and contractual agreements


* Manage the receipt, review, and processing of site and vendor invoices


* Prepare all payment requests and collaborate with CTI Finance to ensure timely site payment and that appropriate payment information is received by sites


* Communicate with trial sites regarding site budget negotiation, invoice corrections/clarifications, and status of site payments


* Communicate with trial Sponsors regarding budget and payment parameters, status of site negotiations and communications, pass-through costs, and addresses any Sponsor site budget or site payment-related inquiries


* Manage appropriate Sponsor's approval or supporting documentation for pass through costs/additional costs outside the parameters of the CTA/budget (e.g., subjects travel expenses, additional equipment or medication).


* Prepare reports for Finance Department about payments, outstanding invoices, or forecasts for sites payments


* Collaborate with Finance to address any Sponsor inquiries related to Sunshine Act reporting or the provision of additional financial projections


* Provide training, guidance, and support to other CTI associates engaged in budget negotiation and/or site payment related activities

What You'll Bring


* Bachelor's degree in finance/ budgeting or allied health fields such as nursing, pharmacy, or health / natural science or an equivalent combination of education and relevant work experience


* At least 1 year experience within applicable industry (e.g., pharmaceutical, CRO, clinical site)


* Pri...