Executive Administrative Assistant

Executive Administrative Assistant

The opportunity:

We're hiring an Executive Administrative Assistant (EA).

In this role, you will support C-Suite level leaders by performing diversified, confidential, complex, and time-sensitive duties.

This role is of strategic importance and a critical partner assisting executives in executing the day-to-day business activities within and outside the organization.

The EA proactively works to manage and prioritize the constant, ever-changing flow of the executive office.

The EA serves as the primary point of contact on all matters pertaining to the executive's office for internal and external contacts, senior leadership team, team members, executive's network, community leaders, and guests.

Essential Duties:


* Strategically manages interactions and prioritize people and situations in need of attention.

Understands the executive's and organizational priorities to proactively, route, research, respond to requests / correspondences and make scheduling decisions.

The EA serves as the primary point of contact on all matters pertaining to the executive's office for internal and external contacts, senior leadership team, team members, executive's network, and community leaders.


* Provides proactive and sophisticated calendar management that maintains the executive's schedule, including day-to-day management and long-term management of meetings, projects, and priorities.

EA will also be responsible for vetting and prioritizing meeting opportunities as well as deciding on the timing of the meeting if appropriate.


* Coordinates preparation of meeting briefings for key internal meetings and external speaking engagements including agenda, meeting materials, key talking points, and research as needed.


* Prepares draft letters, emails, and memos; coordinates and prepares drafts of routine and complex presentations for both internal and external audiences.


* Nurtures a strategic relationship with key stakeholders of the executive office.


* Coordinates events ranging from small to complex in person, virtual, and hybrid events, understands meeting technology and has the technical savvy to support events.


* Arranges travel both domestic and international.


* Collaboration and partnership across EA team to provide assistance and backup support as needed.


* Agile and willing to be pulled into projects outside the immediate job description, where administrative participation is of importance to the executive.


* Meet business deadlines which may require occasional working after business hours and/or weekends.

Knowledge, Skills, and Abilities:


* Professional verbal and written communication; understands nuance and adapts communication style based on audience and situation.


* Possess composure under pressure and demonstrates good decision-making skills; high tolerance for ambiguity.


* Detail oriented and driven to deliver work with the highest degree of accuracy.
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