Medical Records Assistant

Medical Records Coordinator - Protect and Organize Vital Resident Information!

Starting Wage: $20/hour

Are you detail-oriented, organized, and passionate about accuracy? Do you enjoy working with medical records, maintaining important health information, and ensuring everything is filed correctly and confidentially? If you thrive in a supportive healthcare environment and take pride in keeping critical records in perfect order, we'd love for you to join our team!

We're looking for a Medical Records Coordinator to manage and maintain resident medical records and health information systems in our senior living community.

This role is primarily focused on medical records — ensuring all documentation is accurate, properly filed, compliant with regulations, and easily accessible when needed.

What You'll Do:


* Organize, maintain, and update resident medical records (both paper and electronic) according to federal, state, and facility guidelines.


* File important documents such as nurses' notes, assessments, progress notes, lab reports, x-rays, and physician reports into resident charts.


* Retrieve, deliver, and track medical records as requested by authorized staff, physicians, or agencies.


* Assemble, check, and ensure charts are complete, coded, signed, and properly indexed before filing.


* Assist the MDS Coordinator with scheduling resident assessments per OBRA guidelines.


* Abstract information from records for insurance companies, Medicare, Medicaid, VA, and other authorized parties while strictly following privacy rules.


* Maintain registries for admissions and discharges, and keep various logs up to date.


* Transcribe and type physician reports as needed.


* Answer telephone inquiries about medical records and prepare written correspondence.


* Ensure records never leave the department without proper authorization and are signed in/out when moved.


* Develop and follow procedures to keep charts complete and secure.


* Maintain confidentiality of all protected health information (PHI) and report any suspected violations immediately.


* Provide secretarial support for facility committees and compile records for reviews.


* Batch resident information into the computer system and retrieve demographic data as needed.


* Attend required in-service trainings (OSHA, HIPAA, etc.) and stay current with regulations.

What You Bring:


* High school diploma or GED (required)


* Ability to type a minimum of 45 words per minute


* Working knowledge of medical terminology (preferred, but on-the-job training provided)


* Strong computer skills — comfortable with data entry, retrieval, and basic computer functions


* Excellent attention to detail and organizational abilities


* Ability to communicate clearly in English (read, write, speak, and understand)


* Good math skills (working with fractions, percentages, ratios, etc.)


* A professional, tactful, ...