Human Resources - File Management Intern

Purpose

The Human Resources File Management Intern will support our Human Resources team during the summer of 2026.

This role is heavily focused on HR administration and employee file management, with the majority of time dedicated to organizing, scanning, and maintaining paper and electronic employee records.

This internship is ideal for someone who enjoys structured, independent work, is highly organized, and understands the importance of confidentiality when handling sensitive employee information.

Key Responsibilities


* Organize, sort, and maintain physical employee personnel files.


* Scan paper files and upload documents into electronic HR systems.


* Update and maintain accuracy of employee records within HR databases.


* Assist with HR documentation, filing, and record retention projects.


* Support general HR administrative tasks as needed.


* Ensure all records are handled in a confidential, secure, and compliant manner.


* Identify and report gaps, inconsistencies, or missing documentation.

Additional duties may be assigned to meet organizational goals and priorities.

Duties and responsibilities, as required by business necessity, may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing, to meet organizational goals and priorities.

Physical Demands

Medium: Exerting 20 to 50 lbs of force occasionally and/or 10 -25 lbs force frequently and/or up to 10 lbs of force constantly.

Physical demand requirements are greater than that required for Light Work.

To ensure a safe work environment while meeting the physical demands of the job you must be able to perform the following physical and mental tasks with or with or without a reasonable accommodation.


* Hearing- Must be able to discern warning sounds and spoken language: Frequently


* Talking: Frequently


* Vision: Continuously


* Walking: Frequently


* Balancing- Maintaining equilibrium when walking, climbing, crouching, sitting, standing, etc.: Constantly


* Repetitive Motions- Substantial movements (motions) of the wrists, hands, and/or fingers.: Occasionally


* Sitting/Standing- Must be able to sit or stand as required for extended periods of time.: Frequently


* Stooping- Bending at the waist: Occasionally


* Climbing- Ascending or descending ladders, stairs, scaffolding, ramps, poles etc.: Occasionally


* Rotation in Standing: Occasionally


* Elevated Work: Rarely


* Squatting: Occasionally


* Kneeling: Occasionally


* Static postures: Occasionally to Frequently


* Reaching: Occasionally


* Crouching: Occasionally


* Capacity to think, concentrate and focus for long periods of time: Frequently


* Ability to read complex documents in the English language: Frequently


* Capacity to reason and make sound decisions: Frequently


* Ability to write complex documents in the English language: Frequentl...