Executive Administrative Assistant

Demonstrate your proven track record supporting business leaders in a fast-paced environment, developing strong partnerships, delivering exceptional administrative execution and consistently finding new ways to promote the efficiency of those you support.

If this describes you, please follow the link and apply to join our team!

As an Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel and expenses.

You will be tapping your thought leadership to managing priorities, manage local events, client visits and follow ups and leverage internal tools to create efficiency and provide maximum.

You will leverage exceptional communication and organizational skills partnering with colleagues to ensure seamless backup support, work on projects, and provide tactical support for a location.

You will also be working closely with key stakeholders across the organization.

Job Responsibilities


* Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes includinglogisticssuch as conference rooms, events, and catering, etc.


* Arrange and maintain complex travel plans and itineraries for domestic and international travel


* Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur


* Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.


* Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service


* Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed


* Maintain confidential data, enforce internal controls, andcomply withpolicies and procedures

Required qualifications, capabilities, and skills


* 3+ years of administrative support experience in a fast paced environment.


* Effective travel planning skills and knowledge


* Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented


* Effective interpersonal skills and excellent communication - confident, organized, and clear.


* Demonstrate solid judgment, decision making andproblem solvingskills


* Fluent in Microsoft Office,PitchProand Adapts easily to process changes and learnsnew technologiesquickly


* Serviceorientedand able to greet clients, distribute packages, restock pantry items, and other floor duties asrequired.


* Commitment to customer service and col...