Administrative Services Analyst II - Analytical and Administrative Support

The County of Riverside's Department of Facilities Management is seeking to an Administrative Services Analyst II position for their Real Estate Division located in Riverside.

The selected candidate will serve the Real Estate Division where they will provide administrative support and monitoring of 400 leases for the Division; conduct complex data reporting and analytical studies involving operational processes and programs.

This includes making recommendations for the development, implementation, and improvement of departmental operations, services, and budgets.

The incumbent will complete other duties as needed to support the administrative needs of the division.

Qualified candidates will possess a minimum of one year of professional work experience in real estate.

The most competitive candidates will have experience developing budgets, project costing, and contract monitoring.

Advanced proficiency in Microsoft Excel, such as performing VLOOKUPs and creating Pivot Tables, is also preferred.

Meet the team!

Riverside County Department of Facilities Management provides property management and operations services for county owned and leased facilities throughout the 7,200 square miles of Riverside County and over 14 million square feet of space.

The department is responsible for keeping county buildings safe, comfortable and productive for both county staff and the public.• Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.

• Develop reports and recommendations for appropriate action based on the analysis of gathered data.

• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.

• Recommend and establish contract forms and procedures; monitor adherence to contract terms.

• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.

• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.

• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.

• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.

• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.

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