Finance - Settlement Accountant

Position: Settlement Accountant

Department: Finance

FLSA Grade: Full Time, Non-Exempt

Location: Hollywood Bowl

Salary: $28-31 per hour

Position Summary:

The Settlement Accountant is responsible for managing third party lease events and other venue operations, from pre-event budgeting through post-event settlement, analysis and general ledger reconciliation.

This role works cross-functionally with operations and production teams to ensure accurate and timely settlement of events.

This position requires consistent evening and weekend availability, as lease events require settlement on-site following the show.

Based on event volume, the role will support activity occurring several nights per week.

This position requires being onsite.

Position Elements:

Pre-Event Budgeting & Forecasting
Collaborate with operations and productions teams to build detailed pre-event budgets


* Maintain budget templates for various event types



* Gather necessary information to compile the total event budget, which includes staffing, equipment rentals, and transportation

Event Settlement & Flash Reporting

Responsible for preparing pre-settlement estimates


* Responsible for event settlements the night of each event or within timelines, working with operations and production to gather all revenue and expense details in real time during all events



* Ensure that settlements are completed accurately and efficiently before the end of each event night and executing with promoter



* Prepare post-event flash reports within 24 hours (or within timeline specified for event), summarizing performance against expectations



* Record and reconcile revenue streams including rent, F&B, merchandise, sponsorship, transportation and other ancillary income



* Capture and track any discrepancies or deviations from budget, and flag issues for follow-up

Month-End Close Support


* Reconcile event-related accounts to the general ledger



* Ensure all journal entries related to performances, event settlements, additional revenue streams, accruals, and reclasses are accurately prepared and posted



* Track and reconcile prepaid and deferred revenue accounts related to events and sponsorships



* Assist with reconciling ticketing reports to system entries and bank deposits



* Prepare supporting schedules and documentation for monthly close review and audit support

Reporting & Stakeholder Communication

Build and maintain dashboards or trackers for event financial performance including flash reports and actual budget reports


* Present clear financial summaries to operations and executive leadership as needed



* Support ad hoc reporting and analysis requests related to area of expertise



* Compare post-show/event actuals to pre-show/event budgets and annual budgets



* Analyze historical data to inform pricing, budgeting, and vendor negotiations

Relationships:

Reports To: Venue Accounting Supervisor

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