Project Administrator II

Job Summary

Project Administrator II (Engineering Support) plays a key role in assisting the engineering department with the coordination, documentation, and administrative tasks required for the successful planning, design, and execution of engineering projects.

This position supports engineers and project managers by ensuring that project documentation, reports, schedules, and communications are accurate, timely, and compliant with company and client requirements.

This role contributes directly to the efficiency and quality of project delivery while maintaining organized systems for project tracking and documentation.

Bristol Alliance of Companies (Bristol) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety.

Every employee has an impact on our success, which benefits the Native Culture, land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Functions


* Process accounts payable & subcontractor Invoices.

Collection & audit associated lien releases.


* Perform data entry and assist with budget tracking and invoicing.


* Set-up and maintain project files.

Work with project staff to always keep information current.


* Maintain necessary contract documents from subconsultants to include insurance certificates, business licenses, federal forms, contract documents.


* Input timesheets and expense reports as needed to support the field team.


* Assist with proposal preparation and gathering of engineering qualifications.

Perform general filing, mail processing and administrative duties.


* Look for ways to improve and promote quality and monitor your own work to ensure quality is met.


* Assist PM using established procedures for project invoicing (Accounts Receivable).


* Provide general contract and subcontract administration.


* Prepare routine teaming agreements, subcontracts, change orders, purchase orders, and other subcontractor or job-related actions.

Prepare, organize, and maintain subcontract records and files documenting contract performance and compliance.


* Generate, review, and maintain documents and records pertaining to all aspects of contracting process including pre-award and post award correspondence, task orders, mods, closeout records, amendments, cost estimates, and delivery orders.


* Understand contract requirements, special provisions, and terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies, and business unit procedures.


* Complete project closeout including final releases, final billing, and an internal self-audit to ensure all final documents are complete and open commitments are satisfied.


* Other duties as assigned.

Competencies


* Ability to manage day-to-day activities effectively.


* Ability to prioritize and organize, work well under stress, meet deadlines.

Work independen...