Administrative Assistant - Marketing

Administrative Assistant - Marketing

This role is based out of our Arden Hills, MN office.

Our work environment includes a hybrid structure which includes 3 days in the office (T/W/Th) and 2 remote days (M/F).

No relocation is provided for this role.

We're hiring a Marketing Administrative Assistant.

In this role, you will support the VP of Corporate Marketing and 3 Corporate Marketing Directors.

As business needs change and workload permits, you may support other needs from the Corporate Marketing team.

Your primary responsibilities include:


* Responsible for managing calendars, including scheduling appointments, meetings, and ensuring efficient time management.


* Collaborate with other administrators across the enterprise to align calendars and ensure smooth operations Plan and execute team events such as holiday celebrations, volunteer activities, and employee engagement initiatives.


* Manage onboarding processes to welcome new employees and foster a positive team culture.



* Coordinating large meetings, including telecommunications and logistics


* Travel coordination, processing invoices and expense reports


* Document and presentation design and development, using Keynote and PowerPoint.


* Managing automated approvals and tasks in various HR and administrative systems taking care for accuracy and confidentiality


* Personal assistance/support required on an as needed basis, with response required at times off standard business hours.


* Providing back-up support to other executive administrative team members

Education and Experience required:


* High School diploma or higher with a minimum of 5 years' administrative support experience in an executive corporate environment


* Computer skills including Outlook, PowerPoint, Word, Excel, and Expense reporting systems required


* Must be comfortable using and helping others in use of different communication devices such as IPhones, Ipads, laptops, cell phones, etc.

Competencies and other skills:


* Strong organizational skills with a process-improvement mindset and keen attention to detail.


* Ability to proactively support multiple independent team members - thinking ahead and anticipating needs


* Must demonstrate effective verbal and written communication skills - keeping team members updated on status of requests


* Incumbent must be able to work independently and collaboratively as a team member


* Ability to work under pressure to meet multiple deadlines and priorities while maintaining a high level of quality and confidentiality


* High level of energy, quick learner and can-do attitude, comfortable working with confidential information


* Excellent communication and interpersonal abilities; comfortable working with employees at all levels.


* Proven experience in meeting coordination, event planning, and execution.


* Ability to collaborate across departments and with other administrative pro...