Facilities Specialist (Riverview FL | Onsite)

Essential Duties and Responsibilities:

- Oversee Facility Management vendor and facilitate contract compliance with Contracts Team to include Vendor agreements by ensuring invoices and deliverables are submitted timely and accurately.

- Monitor Facility Management vendor performance and report/escalate facility issues to management and Contracts Team, as appropriate.

- Process special accommodation requests through established processes.

- Review and approve special orders for office supplies.

- Serve as the main point of contact between the Facility Management Vendor and client or other Maximus business owners for any facility-related items.

- Provide expertise and define facilities management requirements to meet all company goals and needs.

- Manage and execute all moves and space plans.

- Responsible for the generation and accuracy of the monthly Facilities Report.

- Participate in all planning and budgeting associated with facility needs.

- Work closely with Facility Management Vendor to assess and monitor facility repairs to ensure cost effectiveness and obtain proper approvals from the client.

- Ensure and oversee the appropriate response to all emergencies and crisis situations to ensure compliance as outlined in the Disaster Recovery Plan.

- Manage and facilitate the Safety Committee on a monthly basis.

- Serve as an initial point of contact for matters pertaining to physical security.

- Develop and maintain an Employee Physical Security Awareness Program and coordinate with Training for security and privacy training needs.

- Assist with reviewing Facility Vendor budgets in consultation with Finance and Management.

- Participate with the Security Management Plan, Disaster Recovery Plan, and other plans as required by contract.

- Work with Corporate Real Estate staff as needed.

- On call 24/7 to address the aforementioned items.

- Perform other duties as may be assigned by management in a fast-paced, deadline-oriented work environment.

- Daily use of Microsoft Office Products (Word, Excel, etc.).

- Must be willing to travel as needed.

- Perform maintenance duties such as furniture moves, simple electrical projects, spot painting, and light construction.

- Work with contractors on building and equipment repairs.

Minimum Requirements

- Bachelor's degree in relevant field of study and 3+ years of relevant professional experience required, or equivalent combination of education and experience.

- Knowledge of accounting principles preferred.

- Facility Management Professional (FMP) certification preferred.

- At least three years of experience in facilities operations, property management, or building maintenance.

- Hands-on understanding of HVAC systems with the ability to conduct basic troubleshooting.

- Strong customer service and communication skills, with the ability to interact effectively with employees at all levels, including senior leadership.

- Proficiency using computer systems and the ability to wo...