Machine Sales & Rental Administrator

Overview

Stewart & Stevenson is Now Hiring a Machine Sales & Rental Administrator.

11100 Gateway East El Paso, TX 79927

4800 River Rd.

Jefferson, LA 70121

2000 Slaton Rd, Lubbock, TX 79404

The location will depend on candidate location.

This role supports the commercial operations of Machinery sales and rental activities, including new and used construction equipment, rough terrain cranes, and mobile power units.

The position serves as a key administrative and operational partner to Sales and Branch leadership by exercising independent judgment to ensure rental and sales transactions are contractually compliant, operationally sound, financially accurate, and aligned with company policies.

Responsibilities



* Serve as a primary point of contact for customers and internal partners, exercising discretion to assess customer needs, clarify requirements, and ensure appropriate commercial solutions are delivered.


* Act as a product and rental solution consultant by evaluating customer requirements, providing technical and commercial guidance, and recommending appropriate machinery, rental structures, and supplemental services.


* Utilize CRM and internal systems to support sales activities by analyzing customer information, validating commercial terms, and advising Sales on order structuring and product configurations.


* Partner with field sales representatives by providing operational, technical, and compliance guidance that enables effective deal execution while mitigating contract and billing risk.


* Manage and oversee the full rental lifecycle-from request evaluation through contract execution, billing strategy, extension decisions, and final closeout-ensuring alignment with company standards.


* Review and evaluate rental documentation, including executed agreements, certificates of insurance, billing provisions, and equipment details, to determine readiness to proceed.


* Exercise independent judgment to identify and resolve documentation gaps, contractual inconsistencies, or operational risks through coordination with Sales, Branch Operations, Legal, Credit, and other internal stakeholders.


* Coordinate with Item Setup and inventory teams to establish USED part numbers, validate naming conventions, and confirm cost structures that support accurate financial reporting.


* Initiate and close WIP jobs to facilitate proper inventory cost transfers and ensure USED equipment is appropriately prepared and financially positioned for rental.


* Enforce contract compliance standards by determining whether rentals meet execution, insurance, and approval requirements prior to release.


* Configure and manage sales orders, including revenue allocations, billing holds, and order structures that support accurate financial tracking and reporting.


* Design and validate billing plans by applying judgment to complex scenarios such as partial‑month billing, extensions, tax treatment, and applicable re...