AP/AR Specialist

SUMMARY:

As an Accounts Payables/Account Receivables (AP/AR) Specialist, you will be responsible for communicating with the department manager and customers/vendors regarding receivables and payables matters in a timely fashion, ensure integrity of outgoing payments & cash flow, and generating monthly statements.  In addition, the AP/AR Specialist is responsible for booking payables/receivables in the system and processing payments to vendors.

Top candidates must have strong attention-to-detail and multi-tasking skills with the ability to manage and analyze complex, high volumes of data, and be deadline-oriented with a high level of accuracy.

KEY RESPONSIBILITIES:


* Understand customer and vendor order processing 


* Ensures billings and receivables are correctly processed in a timely manner. 


* Addresses and corrects any discrepancies in accounts or billings.

Report all discrepancies to the manager


* Process all payment transactions such as ACH, wires, and paper checks.


* Data entry, validation, and processing of various types of invoices 


* Retrieve third-party vendor contract execution by collecting W-9 forms and certificates of liability insurance, paying invoices, and preparing annual 1099 forms for distribution to vendors.


* Assist with all internal & external audit activity including planning, preparation, and data gathering.


* Assist with standardizing procedures to generate efficiency in-house and create internal templates to be used by the company.


* Adherence to Generally Accepted Accounting Policies (GAAP). 


* Maintain organization of all AP/AR documents and related information.

MINIMUM QUALIFICATIONS:  


* 2+ years of accounting, accounts receivables, accounts payable experience.


* High level of proficiency in Accounting Systems and Microsoft Excel.  


* Experience in invoicing, accounts payable, accounts receivable best practices.


* Strong problem-solving ability and analytical skills including root cause analysis.


* Prior experience in cash management (collections, account reconciliations, payment processing) 


* Prior experience in collections.


* Demonstrated ability to effectively communicate with excellent written, verbal, presentation and listening skills.


* Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily. 

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:


* Requires the ability to communicate effectively using speech, vision, and hearing.


* This position requires physical stamina and the ability to regularly lift, carry, push, or pull up to 50 pounds.


* Ability to work long hours on one’s feet and regularly walk, bend, stoop, climb, and reach.

Equal Opportunity Employer/Protected Veterans/Individuals wit...