Office Support IV (Magisterial District Judge MDJ Ann Young)

* The Starting Rate for this position is $24.48 per hour


* 35 hours per week

POSITION SUMMARY:

This position performs secretarial or administrative work for an individual District Judge or for the District Court system. Depending on the work assignment, I must be proficient in various district court clerical functions, including but not limited to case processing procedures, office accounting procedures, typing, and data entry.  Must have thorough knowledge and understanding of the laws, regulations, policies, and procedures that govern the operations of the district courts. Must have thorough knowledge and understanding of the statewide District Justice Automated System.  Must exercise a considerable amount of independent judgment and be able to interact effectively with the courts’ customers, elected officials, and other agencies.  Does related work as required.

POSITION RESPONSIBILITIES:

Essential Functions

The duties and responsibilities of this position include, but are not necessarily limited to:


* Depending on work assignment, performs all or some case processing functions in criminal, civil, landlord/tenant, and/or traffic cases.      Case processing functions include, but are not limited to, docketing, filing, scheduling, and receiving fines, court costs, or filing fees.  At the direction of a District Judge, prepares and issues summonses, arrest or search warrants, driver's license suspension notices, orders of execution, orders of possession, and other related case documents.      Records and makes necessary entries on case documents.


* Depending on work assignment, performs all or some office accounting functions, including but not limited to entering fines and court cost information into the case dockets, receiving and crediting funds to proper accounts, issuing receipts, preparing daily bank deposits, maintaining and reconciling bank accounts, preparing daily, weekly, and monthly office accounting reports, and issuing checks.


* Depending on work assignment, performs miscellaneous district court functions, including but not limited to services for other courts, preparation of marriage license applications, preparation of marriage certificates, and other related functions.


* Organizes and maintains the court calendar.


* Assembles a variety of court data and generates automated and manual tickler, case management, and statistical reports for local, state, and county agencies


* Maintains case files of matters in progress and follows up to ensure that all court functions are completed.  Maintains case files of closed matters for specified time periods according to applicable records retention schedules. 


* Maintains district court administrative files and records.


* Prepares and types correspondence, reports, payroll, vouchers, requisitions, and other documents for the District Judge or supervisor's signature.      Reviews and proofreads documents. 


* Coordinat...