Regional Administrator

Mission:

The Regional Administrator provides essential administrative, and systems support to regional engineering and projects teams.

The role is responsible for managing purchasing, project administration, system uploads, and coordination activities to ensure projects, orders, and operational processes are delivered efficiently, accurately, and in line with company procedures.

Responsibilities:

Project & Systems Administration:


* Create and maintain projects within SAP, including initial project setup and ongoing updates


* Upload and manage project data, documentation, and cost information within SAP


* Create structured project folders, ensuring accurate file storage and transfer of project documentation


* Upload and administer new subcontract orders, ensuring correct documentation and approvals are in place

Purchasing & Order Management:


* Place SAP orders for regional projects in line with approved budgets and procedures


* Raise and manage Coupa purchase orders, ensuring compliance with procurement processes


* Support staff purchasing, including raising requests, tracking orders, and resolving queries


* Liaise with finance and procurement teams to resolve order, invoice, or system issues

Logistics & Supplier Coordination:


* Coordinate DHL shipments, including booking, tracking, and resolving delivery issues


* Act as a point of contact for suppliers and subcontractors regarding orders and documentation

Engineering & Compliance Support:


* Manage the calibration schedule for engineering tools, ensuring records are maintained and equipment remains compliant


* Track calibration dates, arrange servicing, and maintain certification records

Time & Resource Administration


* Administer and process timesheets, ensuring accuracy, completeness, and timely submission


* Resolve discrepancies in collaboration with managers and staff

General Administrative Support:


* Maintain accurate records and databases across regional systems


* Support audits, project reviews, and compliance checks by providing documentation and reports


* Provide general administrative support to regional engineering teams as required

Health & Safety:


* Track and record engineering teams and Management H&S completions


* Track and raise awareness of upcoming H&S renewal requirements

Skills & Experience:



* Previous experience in an administrative or project support role


* Strong working knowledge of SAP and purchasing systems (e.g.

Coupa)


* High level of accuracy and attention to detail


* Strong organisational and prioritisation skills


* Confident communicator with the ability to liaise across teams and suppliers


* Competent in Microsoft Office, particularly Excel and Outlook

Desirable:


* Experience supporting engineering, construction, or technical projects


* Understanding of procurement, subcontract management, or logistics coordination
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