Executive Administrative Assistant - Payments

Become an integral part of Commercial and Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.

Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel and expenses.

You will be tapping your thought leadership to managing priorities, manage local events, client visits and follow ups and leverage internal tools to create efficiency and provide maximum.

You will leverage exceptional communication and organizational skills partnering with colleagues to ensure seamless backup support, work on projects, and provide tactical support for a location.

You will also be working closely with key stakeholders across the organization.

Job responsibilities:


* Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.


* Arrange and maintain complex travel plans and itineraries for domestic and international travel


* Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur


* Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.


* Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service


* Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed


* Maintain confidential data, enforce internal controls, and comply with policies and procedures

Required qualifications, capabilities and skills:


* Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment


* Effective travel planning skills and knowledge


* Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented


* Effective interpersonal skills and excellent communication - confident, organized, and clear.


* Demonstrate solid judgment, decision making and problem solving skills


* Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly


* Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor dut...