HR Administrative Assistant

The HR Administrative Assistant is a ccountable for the management and maintenance of hard copy and electronic employee files, ensuring necessary information is acquired and retained as part of an employee file as well as meeting logistics for the VP of Human Resources.

This position will also process documents, data and materials to support customers and input data into HRIS.

RESPONSIBILITY LEVEL:

Understand and abides by policies, procedures and programs.

Typically works on projects and tasks that span 1 day - 3 months.

PRINCIPAL DUTIES:

1.

Accountable for the management and maintenance of hard copy and electronic employee files, ensuring necessary information is acquired and retained as part of an employee file.
2.

Conduct reoccurring audits on active employee files and investigate on missing folders.
3.

Conduct monthly audit on new hire data form termination retention.
4.

Conduct annual review of files and prepare terminated employee files for storage.
5.

Process documents, data, and materials for the purpose of disseminating information to appropriate parties and inputting data into HRIS systems.
6.

Manage multiple Human Resources initiatives, including but not limited to: floral orders, new hire data forms, HR communications and tuition reimbursement.
7.

Manage file storage and retention requirements for terminated employees.
8.

Collect and distribute mail to the Human Resources department.
9.

Provide scheduling and meeting logistics support to VP Human Resources.
10.

Provide support to various audits conducted or assisted by the Human Resources department.
11.

Provide support to the HR Business Partners and HR Generalists to retrieve documentation for unemployment claims.
12.

Project and Change Management: Effectively plans and manages own work to reliably complete routine job responsibilities.

Follows through on learning, skill building, and practice necessary to adapt to change.
13.

Problem Solving: Close supervision for completion of routine work, which is regularly reviewed by manager or senior coworker.

Work that exceeds "routine" comes with detailed instructions.
14.

Technical Skill: Basic knowledge of discipline's procedures and methods.

Understands and applies the fundamentals of customer service.

Able to respond to routine requests.
15.

Community Engagement: Serves as an ambassador for Goodwill in the wider community.

Participates in volunteer opportunities as schedule and interest permit.
16.

Responsible for completing other duties/responsibilities as assigned.

REQUIREMENTS:
1.

No prerequisites for role.

Prior office experience preferred.

CORE CULTURAL COMPETENCIES:

1.

Customer Focus: Independently anticipate and meet customer needs, while searching for ways to improve customer service.

Internalize customer feedback, and follow up with customer to ensure problems are solved by providing innovative ideas to meet their future needs.
2.

Values Differences: Seeks out the diverse perspectives and talents of others, striving ...