Project Administrator I

Job Summary

The Project Administrator I is responsible for supporting the efficient execution of construction projects by assisting in the coordination and documentation of all project related activities.

This role involves working closely with project managers, project administrators, and other stakeholders to ensure projects are completed on time, within budget, and in compliance with regulatory and contractual requirements.

Project Administrator I will perform administrative functions of the project including preparing reports and maintaining effective communication between team members.

Bristol Alliance of Companies (Bristol) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety.

Every employee has an impact on our success, which benefits the Native Culture, land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Functions


* Process accounts payable & subcontractor invoices.

Collection & audit of associated lien releases.


* Set-up and maintain project files.

Work with project staff to keep information current.


* Track subcontractor and sub-tier documents including insurance certificates, business licenses, federal forms, contract documents.


* Track, audit, and process certified payroll submission, ensuring compliance with federal, state, and client requirements.

Work with subcontractors to correct any issues.


* Input timesheets and expense reports as needed to support the field team.


* Assist with estimating and proposal efforts, as needed.


* Perform general filing, mail processing and administrative duties.


* Look for ways to improve and promote quality and monitor your own work to ensure quality is met.


* Perform general clerical duties as needed to support the team including, but not limited to, ordering supplies, answering telephone inquiries, taking messages, filing, scanning, and photocopying.


* Assist with gathering required documentation for project invoicing (Accounts Receivable).


* Assist with preparation of subcontracts, change orders, purchase orders, and other subcontractor or job-related actions.


* Coordinate with client any site access requirements, ensuring company and subcontractor compliance.


* Process new hires, field and office, as per Bristol policies.


* Complete project closeout including final releases, final billing, and an internal self-audit to ensure all final documents are complete and open commitments are satisfied.


* Other duties as assigned.

Competencies


* Ability to manage day-to-day activities effectively.


* Ability to prioritize and organize, work well under stress, meet deadlines.

Work independently, prioritize work activities and use time efficiently.


* Ability to function in a self-directed, fast-paced, agile environment using critical thinking and strong problem-solving skills.
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