Billing Supervisor

Overview

Marine Systems, Inc.

is hiring a Billing Supervisor at our Chesapeake, VA location.

Responsibilities



* Responsible for the supervision of billing coordinators at respective division (if applicable).


* Responsible for all aspects of Service, Parts, Credit, Warranty and Core Billing process.


* Ensure KES accounting policy and procedures and Levels of Authority are followed by employees.


* Responsible for labor entry into Oracle


* Maintain and update confidential customer contracts, escalations and new contracts.


* Assist with Sales Tax monitoring, invoicing, and tax credits.


* Audit WIP Pending and Interface table.


* Correspond with customers regarding purchase orders, collections, invoicing issues, sales tax, etc.


* Responsible for insuring that intercompany paperwork is forwarded to respective divisions timely.


* Assist Internal and External auditors with requests for information and documentation.


* Review and approve office expenditures and if applicable, employee expense reports in Oracle.


* Audit and research cost and pricing issues, cores, work orders, invoices and credits.


* Review and approve freight bills & accounts payable invoices for office, overhead and non-purchasing related cost.


* Responsible for company petty cash checkbook, petty cash, reporting and reconciliation (if applicable).


* Submit weekly, monthly and quarterly reports to Assistant Controller/VP/GM.


* Perform HR functions for location as requested.


* Process credit card transactions as required for orders and submit reports to AR.


* Perform all receptionist duties.


* Maintain and distribute on-call list with the answering service (if applicable).


* Maintain keys to building & offices and code activation/termination with Security company (if applicable).


* Act as liaison with the building management company on parking problems, meter readings, and any other issues that may arise (if applicable).


* Other duties as assigned.

Qualifications



* PC Knowledge (Windows/Excel/Word/Power Point) Oracle experience preferred.


* Strong written and verbal communication skills


* Self-motivated and multi-task oriented


* Degree or 5 years related experience and/or training

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities