Rental Specialist I

PRIMARY FUNCTION :

This position provides inside rental equipment activities insuring customers' satisfaction and performing some administrative operational responsibilities, primarily for Compact Construction Equipment (CCE) and Building Construction Products (BCP) rentals.

ESSENTIAL DUTIES:

I.

Customer Service - Percent Of Time Spent = 70 % +



* Accepts and coordinates customer inquiries, requests (phone, walk-in or mail) for rental equipment and closes rental agreements by interfacing and negotiating with customers.


* Provides rental customers' price quotes and equipment availability and delivery schedule information.


* Manages or resolves customer's rental complaints and problems to the best customer satisfaction level possible.


* Daily monitors and coordinates rental equipment hauling schedule to insure timely equipment delivery and pick-up; and immediately contacts customer with any schedule updates, modifications or delivery problems.


* Serves as a liaison between departments and branches for rental equipment pricing, availability, transportation, and repair.

etc.


* Assists with telephone collection of past due rental payments.

II.

Administrative - Percent Of Time Spent = < 30 %

The administrative activities will be mainly in two areas: equipment/inventory and bookkeeping/invoicing.

Individuals in this position must be trained and can perform in each main area, even though, he/she may take a stronger lead in on specific area.

A.

Equipment /Inventory



* Ensures rental units are operational by coordinating repairs and maintenance with rental service technicians.


* Approves some equipment service work orders.


* Maintains current and accurate fleet service records for each unit.


* Coordinates daily transportation of rental equipment.


* Maintains current inventory usage records and ensure accurate and timely billing.

B.

Bookkeeping/Invoicing


* Expedites customer credit applications in a timely manner allowing them to rent equipment.


* Verifies gate logs insuring equipment is tracked for inventory security.


* Maintains rental files and contracts (i.e.

rental contracts , certificates of insurance, etc.) and periodically purges and prepare them for storage.


* Timely process rental equipment related purchase orders.

MINIMUM REQUIREMENTS :

Education :

Two year post secondary college graduate with a technical or a business administration degree.

Work Experience :

One year working experience in similar customer service related position.

Basic mechanical and product knowledge is desirable.

Physical:

Must be able to work for long periods while seated.

Must have ability to clearly communicate with customers on the phone or in person.

Excellent customer relations is a must.

Other:

Must be PC knowledge with basic level skill with keyboard and Microsoft software, preferably Excel and Word.

This job description is not intended to be all-inclusive.

Your supervisor m...