Sr. Office Administrator

Key Responsibilities

Front Desk & Office Coordination


* Greet and assist visitors, clients, and employees in a professional and friendly manner


* Answer and route incoming calls and manage general inquiries


* Maintain a clean, organized, and welcoming reception and common areas


* Manage incoming and outgoing mail and packages


* Coordinate office supplies


* Maintain kitchen and break areas to ensure they are clean, organized, fully stocked, and welcoming for employees and guests


* Support meeting setup and office event coordination


* Serve as a go-to resource for general office needs

HR & Employee Experience Support


* Assist with new hire onboarding logistics (workspace setup, welcome materials, scheduling, etc.)


* Complete and process I-9 documentation in coordination with the HR Business Partner


* Create and manage employee badges/access credentials


* Coordinate birthday gifts and other employee recognition initiatives


* Support internal engagement activities and team events


* Assist HR with administrative projects as needed

Qualifications


* 1–3 years of experience in an administrative, receptionist, office coordinator, or HR support role


* Strong organizational skills and attention to detail


* Professional, warm, and service-oriented demeanor


* Ability to handle confidential information with discretion


* Comfortable managing multiple priorities in a dynamic environment


* Proficient in Microsoft Office


* Experience with Outlook is a plus

Skills & Attributes


* Strong written and verbal communication skills


* High level of professionalism and reliability


* Positive, proactive mindset


* Strong time management and follow-through


* Passion for creating a welcoming and engaging workplace

Requirements

Education/Experience: Typically requires 3+ years of relevant experience.

Location: Bellwood PA

Neptune Technology Group Inc./Muni-Link does not sponsor U.S.

work authorizations for this position, including H-1B, O-1, and TN.

Neptune also does not sponsor individuals in F-1 status for this role. 

#HP1

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.

Human Resources