Sr. Administrative Partner

Your Job

Koch Capabilities is looking to hire a Sr.

Administrative Partner on our team.

This position involves extensive contact with various levels of internal personnel as well as external customers and service delivery providers.

The successful candidate must be highly detail-oriented and possess the ability to work collaboratively with customers and admin peers.

The candidate must be naturally curious, a continuous learner and advance in the adoption of existing and new technology to find ways of automating and simplifying work processes.

If you are proactive, detail-oriented, multi-tasker, can quickly adapt to change, enjoy learning and have organizational prowess, this is the role for you!

Our Team

The Koch Admin Partner Capability is a leveraged administrative team that creates value by partnering with leaders and teams to provide proactive, elevated, and agile support, enabling them to focus on their core business.

As an extension of the business, we strive to proactively anticipate needs to minimize opportunity cost and maximize support capabilities to deliver excellent solutions that enable value creation while serving as a utility player to foster self-actualization and business transformation.

As a team, we encourage collaboration, knowledge sharing and mutual learning to create an inclusive environment and speed to value.

What You Will Do



* Provide administrative support to leadership team including, calendar, meeting, event and catering coordination, expense reports, domestic and international travel, and obtaining visa's


* Assist in supporting floor office duties such as mail distribution, shipments, identifying facilities related items, distributing communications related to the building and surround area.


* Room scheduling, catering, badge access and evacuation coordinator duties.


* Perform an extensive array of administrative tasks such as onboarding/offboarding, manage distribution lists, order office and tech equipment, etc.


* Coordinate large meetings and events that includes internal and external attendees in remote offices.


* Act as a connector, problem-solver, and knowledge resource, collaborating with office support capabilities such as IT, AV, Facilities.


* Providing backup support to additional Administrative Partners within the Admin Partner Capability.

Who You Are (Basic Qualifications)



* Experience utilizing Microsoft Office tools (Teams, PowerPoint, Word, Excel)


* Experience in organization, multi-tasking, and creating prioritization of work


* Experience partnering with a business or leader to proactively support work

What Will Put You Ahead



* Experience leveraging AI and/or automation to streamline workflows and enhance team productivity


* Administrative experience supporting remote and onsite teams


* Experience managing and modifying calendars of others to accommodate changes

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