Administrative Assistant

Responsibilities

MAJOR RESPONSIBILITIES:


* Provides various administrative and front desk duties such as greeting customers, filing, typing memos and letters, data entry, mailings, answering and directing calls, etc


* Process accounts payable and receivable transactions with precision and timeliness


* Communicate with vendors and clients to resolve billing or payment inquiries


* Communicate with suppliers to confirm delivery schedules, resolve discrepancies


* Expedite delayed orders, handle returns, replacements, and credit arrangements


* Maintain and update supplier information, including contact details


* Responsible for the preparation of department specific documentation such as work orders, invoices, certifications, customer orders, etc.


* Generates, updates and maintains various reports, databases and templates


* All other duties as assigned

Responsibility for Safety:
• Safety In everything we do

Responsibility to Prevent Errors:
• Ensures appropriate reviews have been performed as needed for high quality

Mental Alertness:
• Continuous attention to all job functions ensuring quality products

Communication with Others:
• Requires outside and inside contacts to carry out company policy and programs; Improper handling will have considerable effect on operational results; Must often deal with matters requiring explanation, persuasion and obtaining of approvals

Basic Qualifications

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:


* High School Diploma or GED required with 2 years administrative experience required


* Current valid Driver's License


* QuickBooks experience


* Accounting experience


* Purchasing experience helpful


* PC skills including Microsoft using spreadsheets, word processing and other office management applications required


* Excellent written and verbal communication skills, ability to multitask and prioritize


* Must be able to work with team members and work with minimal supervision

OTHER POSITION SPECIFICATIONS:

• Demonstrated record of responsibility
• Extremely detail oriented
• Customer Service Oriented
• Motivated, goal oriented and persistent
• Maintain Company confidentiality
• Must handle stress and deadlines well
• Participate in Continuous Improvement Initiatives



*Experience in Manufacturing environment a plus

Benefits

Altec offers a competitive salary that rewards performance and dedication, along with a comprehensive benefits package that includes:


* Medical, Dental, Vision and Prescription Drug Program


* Retirement 401(k) Traditional or Roth Program Options with Company Match


* Vacation and Holidays


* Parental Leave


* Short Term and Long Term Disability Leave


* Flexible Spending Accounts


* Tuition Assistance Program


* Employee Assistance and Mental Health/Substance Abuse Program


* Life Insurance, Accidental Death and Dismemberment Insurance


* Supplem...