Payroll Specialist

Payroll Specialist

Job Title: Payroll Specialist

Division: Corporate

Status: Non-Exempt

JOB SUMMARY : We seek a motivated and enthusiastic individual to join our team as a Payroll Specialist.

ESSENTIAL DUTIES AND RESPONSIBILITIES : These include the following but are not limited to the job specifications contained herein.



* Accurately process multi-state bi-weekly and weekly payroll for 1,500+ exempt and non-exempt associates.


* Collect, audit, and upload monthly, quarterly, and ad-hoc bonuses into the HRIS.


* Review and audit electronic timekeeping records for compliance with established standards; follow up with managers and adjust as needed.


* Review, validate, and process Timesheet Adjustment Forms; verify correct hours, punches, and pay codes; and ensure all approved timesheet corrections are accurately entered into the timekeeping system.


* Prepare weekly and bi-weekly general ledger files, distribute to appropriate departments, and upload them into accounting software.


* Assist in verifying, calculating, and processing wage attachments in accordance with federal, state, and local laws.


* Enter and/or review employee submitted payroll data changes within the HRIS; notify appropriate parties; create and maintain required payroll files.


* Manage all employee tax and direct deposit functions, including verifying and approving tax forms (W-4, state withholding forms), processing direct deposit setups and changes, and resolving all employee inquiries related to taxes and direct deposits.


* Respond to associate questions and concerns related to payroll with professionalism, accuracy, and clarity.


* Assist in setting up new income and deduction codes within the HRIS.


* Generate monthly and ad hoc reporting for corporate and operational departments, including support for annual budget processes and audit requests.


* Complete unemployment processing for payroll related components, including wage verification and timely response to state agency requests.


* Open, review, and distribute incoming payroll related mail to ensure timely handling of state notices, garnishments, unemployment documents, and other compliance materials.


* Create and complete all check requests, partnering closely with Accounts Payable and Treasury to ensure accurate processing, proper approvals, and timely disbursement.


* Work with multi-state payroll requirements, including complex jurisdictions such as CA, CO, NY, and additional states as assigned.


* Ensure compliance with company procedures and federal, state, and local legal requirements.


* Proactively audit payroll data to maintain accuracy and data integrity within the HRIS.


* Collaborate with managers and employees to resolve discrepancies, provide guidance on payroll processes, and support continuous improvement.


* Assist the Payroll Director, Payroll Supervisor, and other payroll team members as needed to support dep...