Highyag Clerk

Responsible for the correct shipment of all orders to customers and subsidiaries.

Responsible for accurate export and trade related documentations - errors in the documentation can result in enforcement actions and corporate fines.

Responsible for the accuracy of incoming shipments i.e.

part number, cost etc.

and inventory accuracy.

Confidential Information: Pricing, customer listing, material used

Contact with Others: Internal - Supervisor level and below, Sales, Schedulers, Production, Finance, Trade Compliance

External - Freight Forwarders, carriers, and drivers

Errors: Errors in shipments can cause incorrect or incomplete shipments, or products shipped to the incorrect locations.

Packaging errors can lead to damaged products and warranty returns.

Errors in export and other trade related documentation can cause non-compliance with internal and governmental regulations and could lead to enforcement actions and corporate fines.

Performance is Satisfactory When:

Receiving


* All packing lists and/or pertinent paperwork are signed and dated.


* Appropriate salespeople notified immediately upon receipt of priority shipments


* Copies of packing lists and pertinent paperwork are maintained for six months.


* Work with accounting to reconcile problems that arise with vendors.Deliver the Highyag inventory to the proper inventory location in a timely manner

Shipping


* Package and ship all domestic and international sales orders, special products, documents and materials.

Follow all packaging and shipping procedures and work instructions.

Verify counts, descriptions, serial numbers, country of origin, and labeling.


* Review packing lists for shipping instructions, shipment method, and documentation requirements.


* Prepare all export and other trade related documentation in accordance with internal and governmental requirements.

Assure accuracy of all documentation, line items, descriptions, forms and package content.


* Enter accurate shipping information into ERP system.


* Manage carrier manifest process and package pickup.

This includes: processing packages through appropriate shipper's manifest process (including airway bill with each package); arranging for carrier pick-ups; providing end-of-day documentation to each carrier's driver.


* Ensure proper distribution of paperwork and airway bills to correct salesperson for all international shipments.


* Maintain proper storage of all documents for shipments in the shipping folder.


* Support internal customers with schedule changes, freight inquiries, and document inquiries.


* Provide all necessary shipping and customs documentation to Freight Forwarder/Carriers (including commercial invoices, USMCA Certifications, Bill of Lading, Packing list, etc.)


* Prepare filing with the government (ACE).

Inventory


* Conduct quarterly inventory counts of the Highyag US Inventory.


* Re-package any inventory that is sold per piece th...