Executive Assistant (50324)

The Executive Assistant provides high-level administrative and operational support to senior leadership at Urban Engineers.

This role requires a highly organized, proactive professional who can manage multiple priorities, analyze data, and prepare professional communications, reports, and presentations.

The ideal candidate is a self-starter with strong initiative, exceptional attention to detail, and advanced proficiency in Microsoft Office tools.

Responsibilities:

Executive Support


* Provide day-to-day administrative support to senior executive and legal counsel


* Manage calendars, schedule meetings, and coordinate appointments


* Prepare agendas, take meeting notes, and track action items

Data Analysis & Reporting


* Analyze and compile data to support executive decision-making


* Create reports and summaries using Microsoft Excel, Word


* Develop presentations and summaries using PowerPoint

Document Management


* Prepare and edit professional correspondence, reports, and presentations using Microsoft Word


* Manage and distribute documents requiring electronic signatures using DocuSign


* Maintain and optimize digital filing systems and documentation

Project & Operational Support


* Provide support to the Quality Manager or Field Safety Manager


* Coordinate cross-departmental projects and follow up on deliverables


* Assist with preparing reports, budgets, and internal documentation


* Support process improvements and administrative workflows


* Develop, maintain and optimize SharePoint usage by corporate functions

Communication & Coordination


* Serve as a liaison between executives and internal teams


* Ensure timely communication and follow-up on key initiatives


* Maintain strict confidentiality with sensitive information

Qualifications:


* Bachelor's degree in Business Administration, Communications, or a related field preferred


* 5-7 years of experience supporting senior leadership


* Experience handling confidential and sensitive information

Technical Skills


* Advanced proficiency in Microsoft Excel (data analysis, spreadsheets, reporting)


* Strong skills in PowerPoint


* Proficiency in Microsoft Word and Visio for professional document preparation


* Experience using DocuSign or similar electronic signature platforms


* Experience developing and maintaining SharePoint sites

Key Competencies


* Highly organized with exceptional attention to detail


* Strong analytical and problem-solving skills


* Self-starter with the ability to work independently


* Excellent written and verbal communication skills


* Ability to manage multiple priorities in a fast-paced environment meeting deadlines


* Strong initiative and proactive approach to assigned tasks

Preferred Qualifications


* Experience supporting executives including legal counsel


* Familiar interfacing with project management tools, ERP ...