Program Specialist - Philadelphia

 

We are "making dreams come true." We provide children and adults with autism, intellectual disabilities, and behavioral health challenges and their families the education, support, and resources needed to be self-reliant, independent, and valued members of their community.

In addition, we provide the professionals who serve them with world-class education and training.

Job Summary:

The Program Specialist (PS) provides oversight of client programming, documentation, and team processes to ensure individuals receive high-quality, person-centered care.

This exempt position generally is scheduled Monday through Friday with some weekend and on-call responsibilities.

Hours vary to support staff and monitor individuals across residential homes.

The PS is responsible for developing and implementing individualized supports that empower each person to live fully and engage meaningfully in their communities

Duties & Responsibilities:

Individual Support & Care Coordination


* Serves as an internal team lead for all client care needs—programmatic, health, social, and behavioral—and communicates updates to Barber team members, external support, and families.


* Ensures individual needs and desires are met per the ISP; verifies that staff receive learning and development and demonstrate competency in client-specific care.


* Oversees health and safety of individuals, including follow-up on medical appointments, medication administration, and adaptive equipment maintenance.


* Maintains compliance with health records, behavioral documentation, and electronic health systems; ensures timely updates and corrective actions.


* Conducts in-person visits to each group home (minimum twice weekly) at varied times; attends monitoring visits and provides follow-up.


* Coordinates and participates in intake, admission, discharge, and annual meetings.


* Supports “Every Day Lives” principles for individuals with intellectual and developmental disabilities or autism.

Documentation, Benefits & Quality Assurance


* Maintains accurate documentation including assessments, quarterly reports, service notes, and MARs.


* Maintains accurate, compliant documentation across all programmatic and health domains.


* Reviews daily notes for narrative quality and time accuracy; monitors fire safety plans and drills.


* Supports internal audits and completes plans of correction as needed.


* Manages client benefits in collaboration with the Benefit Specialist, including spend-down processes and verification of safeguarded funds.


* Ensures completion of Health Risk Screening tools, inventories, and Self-Inspection packets.


* Enter critical events into the Enterprise Incident Management system.

ISP & Regulatory Compliance (Chapter 6400)


* Coordinates and completes assessments per 6400.181, 6400.44(b)(1) participates in ISP development, developing team reviews, updates, and revisions 6400.44(b)(s)


* Oversee...