Receptionist

The Receptionist's responsibilities include, but are not limited to:


* Greets and assist guests, which could include outside guests, maintenance, employees, food deliveries and plant deliveries.


* Provides phone coverage for the 18th floor, ensuring calls are routed appropriately.


* Coordinates scheduling the boardroom.


* Handles management meeting books.


* Acts as administrator for the boardroom calendar.


* Ensures orderliness of the boardroom after meetings.


* Issues parking validations for guests.


* Monitors 18th floor cameras throughout the floor.


* Monitors and maintains office supply inventory and paper supply for the 18th floor.


* Prepares and ensures coffee is in the boardroom Mon-Fri.


* Delivers newspapers to recipients of the 18th floor and ensure orderliness around desk area.


* Replenishes items in areas where needed.


* Requests via email the visitors of the day from those anticipating guests.


* Maintains familiarity with company leadership, board of directors and other key stakeholders.


* Demonstrates company confidentiality.


* Maintains a positive and professional demeanor during all interaction.


* Completes various other administrative duties for the 18th floor.


* Provides backup support to Chairman and Vice Chairman.


* Performs other tasks as requested or assigned.

The successful candidate will meet the following qualifications:


* High school diploma is required.

Associates degree preferred.


* 5-10 years of experience is preferred in an administrative role, supporting executives or leadership teams in a corporate environment.


* Attention to detail and accuracy are required.


* Ability to juggle competing priorities, multi-task and be flexible in a variety of workplace situations.


* Proficiency in Microsoft Outlook and Word is required.


* Ability to handle confidential information with discretion and sound judgement is required.


* Must have excellent written and verbal communication skills, with the ability to interact professionally with a variety of stakeholders.