Shipping & Receiving Coordinator

Position Summary

The Shipping & Receiving Coordinator is responsible for coordinating all incoming and outgoing shipments to ensure the accurate and timely processing of materials, supplies, and equipment across Methodist Healthcare Ministries (MHM).

This role involves managing shipping and receiving documentation, maintaining inventory accuracy within the purchasing system, and ensuring compliance with safety and regulatory standards.

The position works closely with the Procurement and Materials Management teams to support operational efficiency, accuracy, and customer service excellence.

Salary

The starting hourly rate begins at $21.75.

Mid range at $26.94.

Actual starting rate will be commensurate with experience and education.

Scope and Impact

This role is essential to maintaining MHM's operational effectiveness through the accurate tracking, verification, and distribution of materials and supplies.

The Shipping & Receiving Coordinator ensures smooth logistics operations that support MHM's clinics, departments, and programs while safeguarding the integrity of inventory and shipping documentation.

Decision-Making Authority

Operates under general supervision, exercising independent judgment in verifying shipments, resolving discrepancies, and ensuring documentation accuracy.

Coordinates with internal stakeholders and external vendors to address issues related to damaged, lost, or back-ordered items.

Interactions / Working Relationships

Collaborates with the Procurement and Materials Management teams, vendors, delivery carriers, and internal departments to facilitate the receipt and distribution of supplies.

Maintains effective communication with vendors, staff, and other operational teams to ensure timely delivery and processing of materials.

Essential Duties and Responsibilities


* Verify and maintain records of all incoming and outgoing shipments.


* Input shipping and receiving data, including packing slip and receipt information, into MHM's purchasing software to support timely invoice processing.


* Load and unload shipments, deliver mail, and transport materials using hand trucks, carts, or other handling equipment.


* Unpack, inspect, and route incoming deliveries, rejecting damaged items, documenting shortages, and coordinating resolutions with shippers and internal staff.


* Review and verify packing slips and visual inspections of received items to ensure materials match MHM purchase orders, including vendor details, quantities, and descriptions.


* Document discrepancies or damages on bills of lading, packing slips, or other receiving documents.


* Monitor and update MHM's purchasing system to maintain accurate and reliable inventory data.


* Prepare items for shipment by assembling, packaging, and labeling them in accordance with vendor specifications and regulatory requirements.


* Coordinate carrier pick-ups, returns, and shipment tracking.


* Maintain adequate inventory of ship...