Executive Assistant

Primary Responsibility :

Provides administrative support to the EVP for a functional Corporate area.

Serve as liaison between customers and functional team to facilitate communications, build relationships, and establish a central point for the function.

What You'll Do :

• Manages the Executive team's calendars, schedules appointments, schedule priorities and anticipates and resolves calendar conflicts.
• Screens incoming calls and correspondence and responds to requests independently when possible.
• Organizes all the logistics for programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
• Prepares agendas, notices and correspondence for meetings.
• Keeps traveling calendar for function associates and facilitates lower T&E expense for the department.
• Performs confidential and multipart administrative functions including composing and formatting confidential correspondence and reports.
• Responds to routine internal and external correspondence.

Creates memos, purchase requisitions, payment requests and other department forms and documents.
• Maintains customer master files, and build relationships with counterparts at customer sites to facilitate appointments.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and handles all the logistics required.
• Prepares the Executives weekly expense reports and documentation.
• Refine existing and create and PowerPoint presentations.
• Performs administrative project work that may include researching and gathering information from various sources, formatting, analyzing, and summarizing results.
• Exercises discretion and independent judgment in daily operations and when handling details of a highly confidential and critical nature
• Preforms updates and database reporting as necessary in applicable databases.
• Other related duties as requested.

What Experience and Education You Need :

• 7-10 years' professional office experience with a minimum of 5 years' experience supporting C-level executive(s); or equivalent training and experience.

What Could Set You Apart :

• Proven ability to work in fast-paced, detailed and deadline-oriented environment by balancing multiple priorities simultaneously.
• Strong planning, organizational, problem solving and communication skills, both verbal and written.
• Excellent customer service and interpersonal skills.

Demonstrated ability to build and maintain business relationships with Executive-level decision-makers and internal resources at all levels.
• Demonstrates a collaborative nature and team-oriented approach.
• Strong computer skills with programs such as Microsoft Office, Outlook, calendaring, travel and expense tools, etc.

Specifically, strong PowerPoint and Excel skills desired.
• Self-starter who relies on experience and judgment to plan an...