Administrative Services Analyst I/II

The County of Riverside's Purchasing and Fleet Department has an opportunity for an Administrative Services Analyst I/II to join their Compliance Team located in Riverside.

The level at which this position is filled will be at the discretion of the department.

This role is responsible for supporting countywide procurement operations through data analysis, systems support, compliance monitoring, and contract administration.

The Analyst collects, organizes, and analyzes procurement-related data to support strategic purchasing decisions, cost-savings initiatives, and compliance reporting.

The position develops dashboards, tracking tools, and data visualizations to monitor procurement activity, vendor performance, spend trends, and contract utilization.

The Analyst participates in testing and validation of procurement and financial systems, collaborates with IT to troubleshoot system issues, and assists in the design and implementation of new data collection and workflow systems.

This role also reviews procurement transactions and contracts for accuracy and compliance, coordinates internal audits and data validation efforts, and assists with policy and procedure development related to purchasing operations.

In addition, the Analyst maintains procurement records and departmental websites, prepares routine and ad-hoc reports and presentations for management, provides training and support to staff on procurement systems and reporting tools, and collaborates with various departments to ensure procurement policies, P-Card procedures, and contractual requirements are effectively implemented and maintained.

The ideal candidate will have paraprofessional and analytical experience in contract management, budget reconciliation, as well as strong written and verbal communication skills.

Organizational abilities and keen attention to detail are crucial, along with proficiency in Microsoft Office Suite and project management experience.

Candidates with demonstrated experience developing interactive Power BI dashboards, data models, and reports to support data-driven decision-making are encouraged to apply.

Other desired program experience includes Simpler 3.0/4.0 (internal finance/accounting tool), FASTER - Financial Accounting, Support, Tracking, and Reporting, or PeopleSoft HCM for procurement.

Meet the Team!
Riverside County Purchasing and Fleet Services includes the key functions of Purchasing, Fleet, Central Mail, and Surplus Services.

The primary role of the Purchasing and Fleet Services is to manage the procurement of goods and services for County Departments and agencies within Riverside County.

This includes overseeing the solicitation, vendor selection, negotiation, and award of contracts, as well as managing contract execution and reporting.

The Fleet division handles the acquisition, maintenance, and management of vehicles to ensure reliable and cost-efficient transportation for County departments.

Central Mail is responsible for the distribut...