Executive Assistant (onsite, McLean VA)

Essential Duties and Responsibilities:
- Manage complex calendars by applying a clear understanding of business priorities, ensuring executives are properly prepared/briefed and kept informed of urgent business developments, data calls and timelines.
- Frequent travel coordination and complex expense report reporting for multiple executives.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature.

Determine appropriate course of action, referral, or response.
- Create and update Microsoft Office presentations necessary for ongoing projects and essential briefings.

Draft communications for the internal team.
- Support planning meetings and prepare meeting materials prior to scheduled events, including meeting agendas, handouts, meeting notes, etc., and support the execution of actual meetings.

Attend meetings and prepare minutes/summary briefs.

- Manage complex and evolving executive calendars, ensuring leaders are fully briefed and prepared for all meetings, deadlines, and commitments.

- Coordinate domestic and international travel, including detailed itineraries, agendas, and required documentation; process related travel and expense reports promptly.

- Serve as a trusted gatekeeper, handling confidential communications and sensitive information with discretion and sound judgment.

- Prepare high quality presentations, briefing materials, and executive-ready documents to support ongoing initiatives and leadership needs.

- Support meeting planning and execution, including attending meetings to capture minutes, action items, and follow up tasks.

- Manage daily correspondence and general administrative workflow, ensuring timely responses and organized follow through.

- Maintain structured filing and document management systems to support efficient operational practices.

- Monitor upcoming priorities and deadlines, proactively keeping executives informed and aligned on next steps.

- Coordinate logistics for early morning meetings, including catering orders and setup needs.

- Provide high quality customer service and support to internal teams, stakeholders, and external partners.

- Demonstrate flexibility to adjust work hours during periods requiring early morning, after hours, or time sensitive support.

Minimum Requirements

- High school diploma or GED required and 4+ years of relevant professional experience required, or equivalent combination of education and experience.

- 4+ years of experience supporting senior executives, including managing multiple (up to four) complex executive calendars simultaneously.

- Expertise in Microsoft Office Suite (PowerPoint, Outlook, Word, Excel).

- Excellent verbal and written communication skills with strong attention to detail and accuracy.

- Highly organized, detail oriented, and able to manage competing priorities in a fast-paced, deadline driven environment.

- Demonstrated ability to handle con...