Executive Administrative Assistant

Become an integral part of the Operations Services Technology where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.

Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Assistant, you will provide comprehensive administrative support to senior leaders and their teams within a large technology organization.

This role requires a high level of ownership, initiative, and confidence in managing assignments independently.

You will proactively address challenges, efficiently multitask, and prioritize responsibilities in a dynamic, fast-paced environment.

Job Responsibilities:


* Manage complex global calendars and schedule meetings across multiple time zones.


* Coordinate logistics for meetings and events, ensuring seamless execution.


* Handle high-volume email correspondence for the team with professionalism and efficiency while exercising discretion when handling confidential and sensitive information.


* Serve as a key point of contact, representing the team with exceptional communication and professionalism.


* Lead and facilitate regular staff meetings, ensuring agendas are set, notes are captured, and follow-ups are tracked.


* Collaborate with other administrative professionals to deliver cohesive support across teams.


* Support project coordination by tracking milestones, deadlines, and deliverables, and following up with stakeholders.


* Coordinate complex travel arrangements and large-scale events, such as offsites and leadership summits.


* Promote an inclusive and collaborative team environment with sensitivity to global teams and diverse cultures by building strong relationships and acting as a liaison between the Managing Director, senior leaders, and cross-functional teams.


* Support organizational change initiatives and communications.


* Proactively identify inefficiencies and suggest improvements to workflows and administrative processes.

Required Qualifications, Capabilities and Skills:


* Proven ability to manage multiple tasks and projects simultaneously.


* Strong problem-solving skills and capacity for innovative solutions.


* High level of accuracy and attention to detail.


* Excellent verbal and written communication skills.


* Outstanding organizational abilities and commitment to maintaining effective processes and systems.


* Ability to adapt quickly to changing priorities and requirements.


* Growth mindset with a focus on continuous improvement and learning.


* Interest in automating repetitive tasks and applying systems-oriented thinking to streamline processes.


* Tech savvy, with proficiency in platforms such as Slack, Jira, Confluence, Zoom, and Microsoft 365.


* Demonstrated ability to manage urgent requests and prioritize effectively in high-...