Associate, Events

JOB DESCRIPTION

Chubb is seeking an Events Associate to join the North America (NA) Marketing & Communication Events team.

In this role, you will support lead event planners with all aspects of pre-event preparation and on-site event execution.

You will serve as the primary backup for the corporate ticketing process, event registration platform, and provide departmental administrative duties, invoicing and financial support as needed.

The ideal candidate will possess strong business operations skills, experience with corporate ticketing and event registration systems, and exceptional attention to detail.

This position reports to the Director, Events - NA Marketing & Communication.

This is a hybrid-remote position with a periodic need for workdays within the Whitehouse Station, NJ office.

Travel to plan and support events within North America is necessary.

Responsibilities:


* Aid event leads in the full life-cycle of assigned events throughout the year


* Assist with creating presentation materials and other data-driven deliverables


* Support the team in tracking project timelines, deliverables and administrative tasks to meet deadlines


* Manage overall North America event calendar and coordinate monthly updates with all divisions


* Draft and distribute meeting notes, action items and reminders to internal and external constituents


* Primary liaison with internal business operations groups such as legal, procurement, finance and IT to support NA Events team needs (contract review, upkeep of technology equipment, IT policy)


* Process invoices, track expenses and assist with departmental financial tasks to ensure accurate and timely payments when needed


* Serve as primary backup support for Event Registration (Swoogo) and Corporate Ticketing (TicketManager), ensuring seamless functionality and user assistance


* Assist with logistics, vendor coordination, and on-site operations (transportation, hotel rooming lists, food and beverage liaising) during events


* Prepare and distribute event materials, such as attendee lists, agendas and registration confirmations


* Provide on-site support for meetings and industry events


* Manage the organization, inventory and shipping of NA Events team supplies


* Work with internal groups to produce necessary creative and production elements

QUALIFICATIONS



* Bachelor's degree required


* 2+ years of experience in an administrative, hospitality or event planning role


* Proficiency and ability to learn third-party software as needed (TicketMaster, TicketManager, Swoogo)


* Budgeting experience a plus


* Proficiency with Microsoft Word, Excel, PowerPoint and Outlook


* Must be accessible on nights and weekends when covering for the Corporate Ticket Specialist


* Ability to travel 30%; Nights, weekends and extended days as needed


* Excellent oral and written communication skills


* Strong project management skill...