Administrative Assistant Iv-payroll-afscme 3696 (law Office Of The Public Defender)

Job Summary The Office Public Defender - Internal Promotion Only!

Under the direction of the Chief Financial Officer (CFO), coordinates all activities in preparation for payroll and maintenance of employee records.

Reviews, prepares and submits confidential payroll reports to the CFO and Comptroller's office.

Acts as a representative/liaison bridging issues of common concern between staff management and other departments.

Functions as a technical, administrative or other informed advisor and serves as an assistant to the CFO and other senior level managers within the Office in matters requiring knowledge of payroll and time & attendance functions.

Identifies areas for improvement.

Assists in the implementation/maintenance of the payroll and time & attendance systems.

Performs other duties as assigned.

Minimum Qualifications

• Possession of a High School diploma or General Education Development (GED) certificate.

• Seven (7) years' full-time work experience in payroll processing.

• One (1) year of full-time work experience utilizing ERP/Oracle, CCT or other payroll software applications.

-OR-

• Graduation from an accredited college or university with an Associate's degree in Accounting or Finance.

• Five (5) years' full-time work experience in payroll processing.

• One (1) year of full-time work experience utilizing ERP/Oracle, CCT or other payroll software applications.

-OR-

• Graduation from an accredited college or university with a Bachelor's degree in Accounting or Finance.

• Three (3) years' full-time work experience in payroll processing.

• One (1) year of full-time work experience utilizing ERP/Oracle, CCT or other payroll software applications.

-OR-

• Graduation from an accredited college or university with a Master's degree in Accounting or Finance.

• Two (2) years' full-time work experience in payroll processing.

• One (1) year of full-time work experience utilizing ERP/Oracle, CCT or other payroll software applications.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS

Knowledge of budgets, pay schedules, job classification systems and related subject matter as they pertain to managing a payroll schedule.

Thorough knowledge of the organization and its' operations.

Strong knowledge of Office policies, union contracts and labor laws.

Skill utilizing Microsoft Word, Excel and PowerPoint.

Skill interacting with others to investigate; gather and review confidential materials; information; and incidents of record.

Skill and ability to effectively perform any or all tasks within the jurisdiction or area of authority designated.

Skill planning, developing and completing complex assignments.

Ability to work well under pressure and provide attention to detail.

Ability to effectively participate in staff meetings or other forums aimed at developing constructive ideas, observations and insights.

Ability to provide accurate judgements, re-organize established precedents and seek solutions to when ne...