Enterprise Accounts Payable Clerk

About Us

HEI manages an unparalleled portfolio of leading full-service branded hotels and luxury and lifestyle independent hotels across the U.S.

We are the acknowledged experts on upper-upscale, luxury, and premium select-serve hotels in urban, super-suburban, and destination locations.

At HEI, we recognize that our enormous success is solely the result of our greatest asset: Our People.

Where people work is a choice.

Against that choice, our greatest obligation is to ensure day in and day out that our associates have the compensation and benefits they deserve and industry leading tools, training and support that they need to excel.

At HEI, simply said, we honor the privilege of our associates choosing us by investing in and making them more valuable.

Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information.

You may be the perfect candidate for this or for other roles within our organization!

We value U.S.

military experience and invite all qualified military candidates to apply.

Overview

As a member of the Enterprise Services Team, the Enterprise Accounts Payable Clerk is responsible for the timely processing of invoices for the hotels assigned to them.

The AP clerk is to use the financial systems given to monitor the flow of invoices submitted, process invoices submitted in accordance to HEI SOPs, resolve vendor and team inquiries, and process payments.

Team members ensure that all invoices receives all applicable approvals, as required by HEI policy, prior to processing and remitting the payment to the vendor.

Essential Duties and Responsibilities:


* Match purchase orders to submitted invoices or to establish default coding when appropriate and submit for approval


* Validate System invoice data to physical invoice data ensuring all invoice support is accurate and attached


* Record vendor ACH payments daily Retrieve and process hotel utility invoices from the utility management vendor daily.


* Processes all approved invoices for payment as directed by the hotel DOF/CDOF; ensures all appropriate signatures and back-up attached.


* Maintain AP Distribution Sets to maintain consistent coding across hotels.


* Handles all vendor inquiries and reconciles vendor statements.


* Processes off cycle checks as submitted by hotels.


* Assist with supplier creation


* Perform established month end closing tasks


* Performs other related duties as assigned.

Qualifications and Skills:

Education and Experience


* Bachelor's Degree in Accounting, Finance or related field preferred.


* A minimum of 2 years' experience in hotel or hospitality related Finance and Accounting.

Knowledge, Skills and Abilities


* Must have excellent time management skills, the...