Executive Assistant - Integrated Solutions

Job Summary:

The Executive Assistant will provide high-level administrative support for the Fort Worth site Integrated Solutions SVP, General Manager, and Leadership team.

Acting as a gatekeeper to manage calendars, travel, communication, and confidential information.

Key responsibilities include scheduling meetings, arranging travel itineraries, preparing reports/presentations, and serving as a liaison between executives, customers, and staff to enhance organizational efficiency.

Responsibilities and Tasks:


* Calendar & Email Management: Coordinating, prioritizing, and managing complex, fast-changing schedules and calendars


* Global Calendar Management: Coordinating meetings across multiple time zones, often balancing "Time Tetris" to accommodate stakeholders in Israel and the Americas


* Travel Logistics: Booking flights, accommodations, and managing detailed itineraries, including expense reports


* Cross-Border Logistics: Managing complex international travel, including obtaining visas, tracking passport validity , and ensuring compliance with the Foreign Clearance Guide if in a defense or government context.


* Communication Liaison: Acting as the primary point of contact, screening calls, and drafting correspondence on behalf of leadership


* Meeting Coordination: Organizing, scheduling, and logistics management to include escorting foreign visitors onsite


* Office Management: Overseeing administrative procedures, supporting hiring processes, interviews, and onboarding of new employees


* Provide support/back-up assistance to cover other Executive Assistants when they are out of the office


* Must be able to generate letters, memos, etc.


* Responsible for organizing weekly, monthly, and quarterly review presentations


* Prepare documents for signature


* Create and maintain visit requests and contact reports


* Order and distribute office supplies for the department


* Represent the company in a courteous and professional manner


* Ability to perform other duties as assigned

Education, Experience/Knowledge & License/Certification:


* While a bachelor's degree is often preferred, extensive administrative experience is usually required.


* Excellent communication skills are a must (written and verbal)


* Organizational and prioritization skills are a must


* Must excel with time management and the ability to manage and execute tasks


* The ability to network and be a team player


* Must be technologically skilled and be proficient in Microsoft Office


* Some travel may be required as designated by the Executive (1-2 times per year)


* While performing duties of this job, the employee may or may not be frequently or occasionally required to: Stand; walk; sit; climb or balance; stoop; kneel; crouch; talk or hear; and taste or smell.


* Climb stairs or ride elevators.


* Lift and/or move up to 25 pounds.


* Use close vision, distance...