Executive Assistant

Executive Assistant

Location: Salt Lake City, UT

Job Summary

Highly visible Executive Assistant to directly support the President of Nelson Labs.

As the President's EA, you will act as a trusted partner, providing proactive, forward-thinking support to enhance operational efficiency, manage priorities, and coordinate initiatives across the organization.

The Executive Assistant will collaborate closely with the President, the Senior Leadership Team (SLT), and other executives, ensuring smooth operations and enabling the President and other leaders to focus on strategic priorities.

Essential Job Functions


* Serve as a key partner to the President, anticipating needs, prioritizing tasks, and providing strategic recommendations.


* Support other leaders as needed.


* Manage a complex and dynamic calendar, emails, and communications to optimize the President's time.


* Prepare executive presentations, reports, and briefing materials for leadership meetings and company initiatives.


* Collaborate with the SLT and other executives to coordinate cross-functional projects, follow-ups, and deadlines.


* Serve as a trusted point of contact internally and externally, representing the President with professionalism and executive presence.


* Plan, organize, and execute meetings, offsite events, and travel arrangements (domestic and international).


* Identify opportunities to streamline processes, improve efficiency, and resolve issues proactively.


* Maintain records, files, expense reports, and contact management systems with accuracy and discretion.


* Support business, community, and other initiatives that enable the President to focus on strategic priorities.


* Coordinate workplace and space planning activities and initiatives.


* Uphold confidentiality, discretion, and diplomacy in all interactions.


* Act with the utmost of professionalism in keeping with the relevance and nature of the office of the President.

Job Requirements


* Exceptional organizational, communication, and problem-solving skills.


* Proactive, forward-thinking, with the ability to anticipate needs and act independently.


* High proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools.


* Experience coordinating complex schedules, projects, and executive-level priorities.


* Demonstrated confidentiality, diplomacy, and professional presence in previous roles.


* Ability to work in a fast-paced, dynamic environment with frequently changing priorities.

Physical Requirements


* Primarily office-based: approximately 75% desk/computer work, 25% walking or standing.


* Occasional lifting of up to 10 lbs.


* Visual acuity and dexterity required for detailed work, data entry, and reading documents.


* Physical activity includes typing, keyboarding, talking, hearing, and repetitive motions.

Education & Experience Required


* Minimum 5 years of executive-level su...