Bilingual Admin Assistant / Receptionist

Goodwill of Colorado

    Job Description

We are searching for a bilingual Admin Assistant / Receptionist for an established construction company!

Work Schedule: Mon-Fri, 7:30 – 4:30 and flexible with OT as needed

Pay: $21.00-$25.00/hour

JOB SUMMARY:

As our Administrative Assistant/Receptionist, you are the heartbeat of our office — the first voice, the first smile, and the person who keeps everything running smoothly behind the scenes.

You’ll play a key role in welcoming new team members, supporting our field and office teams, and helping create a positive, organized, and professional workplace every day.

If you enjoy staying busy, helping others, and being at the center of the action, this is a great opportunity to make a visible impact in a growing construction company.

ESSENTIAL FUNCTIONS:

-You will be the friendly first point of contact — answering and screening incoming calls, greeting guests, and ensuring messages get to the right people quickly and accurately.

-Partnering with HR to support new hire onboarding, including preparing paperwork and assisting with orientations and any employee relations activity that requires translation.

-Providing essential administrative support, including:


* Providing translation support when necessary.


* Tracking and entering daily time and attendance discrepancies into our software system.


* Preparing reports (Daily Huddle, Safety, DVIR, Manpower Hours Worked, etc.).


* Assisting in the preparation and distribution of newsletters and foreman binders.


* Scheduling meetings and maintaining key spreadsheets.


* Preparing mailing labels and correspondence.


* Creating, updating, and distributing office forms and internal contact lists.


* Keeping the reception area, office, and kitchen organized and welcoming.


* Ordering office supplies and coordinating with IT vendors to set up computers, email, and phones/iPhone for new employees.


* Setting up and distributing cell phones and tablets and assist with basic troubleshooting.


* Supporting employee events and activities that help build our team culture.


* Running occasional office errands as needed.

This description reflects the core responsibilities of the role; duties may evolve as business needs change.

QUALIFICATIONS:


* Bilingual capabilities


* At least 1 year of reception or administrative experience.


* Comfort in using general office equipment and basic computer programs


* A strong phone and communication skills


*  A friendly, approachable, and professional demeanor


* A genuine commitment to excellent customer service


* A positive, “can-do” attitude and willingness to go the extra mile

Education:


* High school diploma is required, some college is preferred

Other:


* Good working knowledge of Microsoft Word, Excel, and Outlook is required. 


* The incumbent must possess excellent customer service and communication skills....